Constitution of the Graduate Student Association of Suffolk University

 

ARTICLE I – - NAME

The organization established under this constitution shall be known as the Graduate Student Association (GSA) of Suffolk University.

ARTICLE II – AUTHORITY AND OBJECTIVES

The Graduate Student Association shall represent all graduate students of the colleges in their relations with Suffolk University; promote social, diplomatic, and cultural activities for graduate students; create and maintain a liaison between the graduate students and the Deans of the colleges and through the Deans maintain close contact with all activities of the colleges; to meet with any group of students desiring to form a new organization of graduate students and vote upon granting recognition to any such group after taking into consideration the recommendation of the Associate Director of Student Activities.

ARTICLE III – MEMBERSHIP

The constituency shall be all graduate students of the colleges, including those in joint programs with the Law School. The Graduate Student Association board membership shall be open to any constituent who verbally or in writing petitions for membership and who actively supports the objectives as outlined in ARTICLE II. Members of G.S.A may attend all meetings, serve on committees, speak when recognized by the President, and may vote for Executive Board members at the annual elections. Petitions for membership should be made either through a member of the Executive Board of the Association or through the Student Activities Office.

 

ARTICLE IV – EXECUTIVE BOARD

A. The Executive Board of the Graduate Student Association shall consist of not more than fifteen members. These members will deal with all basic policy decisions and planning. The implementations of projects will be administered by the officers and members of the Executive Board in conjunction with the regular body of the GSA. All Executive Board members must be degree candidates in good academic standing.
B. All decisions of the Executive Board shall require a majority vote of those members present. One more than half of the membership shall constitute a quorum.
C. Only Executive Board members shall ahve the right to vote during regular business meetings.
D. Elected Executive Board members shall assume their duties at the last Graduate Student Association meeting of the year and serve for a one-year term.

ARTICLE V – OFFICERS

The officers of the GSA shall be the officers of the Executive Board. They will include a President, a Vice-President, a Treasurer, and a Recording and Corresponding Secretary as well as Public Relations Chair.
A. The officers shall be elected from the members of the GSA Executive Board who are to remain as a graduate student in teh colleges for at least their term of office.

B. Elected officers shall assume their duties at the final GSA meeting of the spring and serve for a one-year term.

ARTICLE VI – ELECTIONS

An annual internal election will be held for the purpose of electing Executive Board members of the GSA. A plurality of the Executive Board members of the Association is required for the election of each candidate.

A. The President shall establish the official date of the spring elections so long as the annual elections are held at the last meeting of the Spring semester. The Executive Board shall also have the authority to call special elections and conduct referendums at any time during the academic year.
B. The GSA Executive Board and its committee shall be responsible for administering the elections. All ballots cast shall be counted and verified by the members of the organization.
C. All Executive Board members shall be elected by the membership. The officers will be elected by secret ballot. All Graduate Students will be notified of this election meeting through general publication and/or personal announcements.
D. A plurality vote comprised of regular members and the Executive Board members will be required to fill the available positions on the Executive Board.

ARTICLE VII – DUTIES OF EXECUTIVE OFFICERS

The President
A. The President shall:
1. Call and preside at all meetings as chairperson
2. Open the meeting at the prescribed time and call the members to order.
3. Announce business before the assembly in the prescribed order.
4. Recognize members entitled to the floor.
5. State and put to a vote all questions properly moved, and announce the results.
6. Protect the assembly from dilatory or frivolous motions by refusing to recognize them.
7. Make decisions on all questions of order and parliamentary inquiries, unless the decisions are put before the assembly for a vote.
8. Appoint or dissolve committees or designate individuals for specific duties in relation to projects, activities or concerns of the GSA, subject to acceptance of committee appointment by the nominee.

The Vice President
B. The Vice President shall:
1. Assist the President in all duties of GSA
2. Assume the duties of the President in his/her absence.
3. Be a member of ex-officio of all standng committees.
4. Prepare and present a progress report of all committees other than standing committees at each meeting.
5. In case of resignation, death, or severe illness by the President, the Vice-President becomes President for the unexpired term.

Recording/Corresponding Secretary
C. The Secretary shall:
1. Keep a register of roll of the Board members.
2. Maintain a list of all committees and its members.
3. Sit next to the President.
4. Endorse all committee reports, date of reception, and what action was taken.
5. Maintain a file of minutes and committee reports.
6. Maintain a list of policy motions.
7. Maintain a book with the Constitution, By Laws, and Rules of Order.
8. Open records (other than financial) to inspection to any constituent by a written request.
9. Distribute copies of the minutes to the membership as directed.
10. Record minutes of the meeting, which should contain at length the following:

a) Kind of meeting – regular, special.
b) Name of the assembly.
c) Date and place of the meeting.
d) Names of those in attendance.
e) Whether the minutes of the precious meeting were approved and/or corrected.
f) All main motions (except if withdrawn).
g) The hours of the meeting – start/adjournment.
h) The maker and seconder of the motion.
i) Record the vote on each motion as to aye, nay, and abstentions.
j) Signature of Recording Secretary.

11. Maintain an up-to-date mailing list of all GSA. members including phone numbers.
12. Handle all correspondence as directed by the Board and maintain a record of all correspondence.
13. Notify members of meeting dates.
14. Circulate reports as directed.

The Treasurer
D. The Treasurer shall:

1. Hold the deposited funds and pay bills via checks signed by the Treasurer and Director of Student Activities.
2. Report income/expenditures at all meetings including an Annual Report.
3. Receive and maintain all financial records in compliance with Student Activities Office.
4. Prepare and submit a budget assisted by the Executive board for approval by the assembly.
5. Notify person(s) or institution(s) of any outstanding monies owed to the organization.
6. Dates and names of person receiving checks should be kept on record but not included in the Treasurer’s Report; only income/expenditures/balance should be reported.
7. The financial records shall be open for inspection to constituency upon written notice to the Treasurer and the President.

The Public Relations Chair
E. The Public Relations Chair shall:
1. Provide flyers, posters, postcards and notices to the graduate student population.
2. Maintain Graduate Student ListServ (Campus Cruiser).
3. Send Information to WebMaster to Update GSA Web page.
4. Create brochures and programs for events such as the Holiday Ball, Awards Brunch, etc.

ARTICLE VIII – VACANCIES

Should any Executive Board seat become vacant, the members of the Executive Board may appoint a replacement from the general membership.

ARTICLE IX – MEETINGS

A. REGULAR MEETINGS; The Executive Board shall hold regular meetings each month of the regular school year or as directed by the President.
B. SPECIAL MEETINGS; Special meetings may be called at the discretion of the Executive Board.

ARTICLE X – ATTENDANCE

Executive Board members and officers must attend at least one meeting per month, if more than one meeting is held. If only one meeting is held per month, the officer and Executive Board member must not miss more than two consecutive meetings. Failure to attend two consecutive meetings may result in the loss of office. Such loss of office should be notified by the Corresponding Secretary. Standard provisions will then be taken to fill the vacancy. In special circumstances, the absence of any individual member may be excused by a majority vote of the Executive Board at their next regularly scheduled meeting. Such excused absences shall be noted in the records of the Secretary.

BY-LAWS TO THE CONSTITUTION OF THE GRADUATE STUDENT ASSOCIATION OF SUFFOLK UNIVERSITY

ARTICLE I – AUTHORITY AND OBJECTIVES

1. The term "membership" as indicated in Article III of the Constitution of the Graduate Student Association shall be the following: "A student shall be defined as one who is listed by the Registrar of the Colleges according to the rules and regulations of the University, but in instances where a student has completed his/her course requirements, he/she may continue as a member of GSA Board until the next formal graduation, or until new elections of the new Board members in April, whichever comes first.".
2. All ballots should contain the names of all candidate who have applied. Those who have served as GSA Board members and are seeking reelection shall be so designated on the ballot.
3. All ballots will be collected and counted by the GSA and results will be given at the meeting and published on the GSA website.

All committees shall be appointed by the President with the advice and consent of the Executive Board.
1. All committee reports shall be in writing and presented at the regular and special Executive Board meetings.
2. All social functions which will be handled by an appointed committee shall be reported to the Executive Board explaining in detail items of cost, expenses, income, and profit, if any, within sixty days of the aforementioned functions.

ARTICLE II – AMENDMENTS

Any member wishing to amend this constitution shall, at an Executive Board meeting, state their intentions to the Executive Board, which shall then take the necessary steps to assure that the proposed amendment is brought before the entire membership. The Executive Board and the committee, if formed, will be represented to the Association members at the time they receive their ballots.

This constitution may be amended only by a two-thirds vote of the membership present and voting.

ARTICLE III. – SPECIAL PROVISIONS

A. A resume of Parliamentary Law as amended by the Untied States Association of Evening Students shall be used in resolving questions of parliamentary procedure.
B. The majority of funds to support this organization shall be supplied by a student activity fee imposed on all evening and/or part-time students of the colleges. The fee shall be amended as necessary to meet the objectives of the Association, subject to final approval of the Board of Trustees of the University.

Graduate Student Association’s Responsibilities

 

What we do:
The Graduate Student Association (GSA) is the representative body for graduate students in College of Arts & Sciences and Sawyer Business School programs at Suffolk University.

To meet the needs of the graduate student population, GSA regularly:
1. Sponsors social/networking events
2. Promote and support careers
3. Professional development opportunities
4.Supports research and academic pursuits that enrich the intellectual life of the University
5. Recognizes and celebrates the accomplishments of graduate students

GSA aims to enrich the sense of community for graduate students and support their collective initiatives.

Executive Board Responsibilities:

President
1. Call and preside at all meetings as chairperson
2. Open the meeting at the prescribed time and call the members to order
3. Announce business before the assembly in the prescribed order
4. Recognize members entitled to the floor
5. State and put to a vote all questions properly moved, and announce the results
6. Protect the assembly from dilatory or frivolous motions by refusing to recognize them
7. Make decisions on all questions are put before the assembly for a vote
8. Appoint or dissolve committees or designate individuals for specific duties in relation to projects, activities or concerns of the GSA, subject acceptance of committee appointment by the nominee.
9. Represent GSA at Trustee’s meeting (1-2 times a semester)
10. An on-site position

Vice President
1. Assist the President in all duties of GSA.
· Should be very aware of what is going on with the President.
2. Assume the responsibilities of the President in his/her absence.
3. Be a member ex-officio of all standing committees.
4. Prepare and present a progress report of all committees other than standing committees at each meeting.
5. Represent GSA at Trustee’s meeting in the absence of the President.
6. An on-site position.

Secretary
1. Keep a register of role of the Board members.
2. Maintain a list of all committees and its members
3. Maintain a record of minutes, committee reports, the Constitution, By Laws, and Rules of Order.
4. Open records (other than financials) to inspection to any constituent by a written request.
5. Distribute copies of the minutes to the membership as directed.
6. Record minutes of meetings.
7. Maintain an up-to-date mailing list of all GSA members.
8. Handle all correspondence as directed by the Board and maintain a record of all correspondence.
9. Notify members of meeting date.
10. Circulate reports as directed.
11. An on-site position.

Treasurer
1. Hold the deposited funds and pay bills via checks signed by the Treasurer and Director of Student Activities
2. Report income/expenditures at all meetings including an Annual Report
3. Receive and maintain all financial records in compliance with Student Activities Office.
4. Prepare and submit a budget assisted by the Executive board for approval by the assembly.
5. Notify person(s) or institution(s) of any outstanding monies owed to the organization.
6. Dates and names of person receiving checks should be kept on record, but not included in the Treasurer’s Report; only income/expenditures/balance should be reported.
7. The financial records shall be open for inspection to constituency upon written notice to the Treasurer and the President.
8. An on-site position.

Public Relations Chair
1. Provide flyers, posters, postcards and notices to the graduate student population.
2. Maintain Graduate Student ListServ (Campus Cruiser).
3. Send information to webmaster to update GSA webpage.
4. Create brochures and programs for events such as the Holiday Ball, Awards Brunch, etc.
5. The only “electronically-distant” position.
· Does not have to attend all board meetings, but should attend some.

Other Responsibilities:
1. GSA board meetings will take place Monday thru Friday, between 9:00 am - 7:00pm.
2. Due to difficulties with having a lot of face to face meetings at times, it is very important to regularly check your emails for important GSA emails.

Updated: October 9, 2008

Graduate Student Groups

The Suffolk University Graduate Student Association is the representative body for all graduate students at Suffolk University within the College of Arts and Sciences and the Sawyer School of Management. The Graduate Student Association has evolved from the rich history of the Evening Division Student Association (EDSA), which has made significant contributions to the Suffolk University. EDSA was the first evening organization in the country to publish it’s own paper.

Times have changed, as has the landscape of Suffolk University. Its student profiles and academic programs have changed to reflect this evolution. The shift from EDSA to GSA was another step in the recognition of the changing nature of our student body. With Suffolk University’s undergraduate population more closely resembling the traditional campus community and the increase offerings of graduate programs, including Ph.D. programs in Clinical Psychology and Economics as well as a Master of Fine Arts providing a more complex picture of our graduate student population, not currently represented within the EDSA structure.

Increasingly there is a need to have an organization to better meet the needs of our graduate students. GSA’s mission includes, but is not limited to:

· Sponsoring social/networking events,
· Promote and support career and professional development opportunities,
· Support research and academic pursuits that enrich the intellectual life of the University, and
· Recognize and celebrate the accomplishments of graduate students.

Program Specific Associations:

Whereas GSA is designed to program for the entire graduate population, and serves as the umbrella group for other organizations, there are several program specific associations with the mission of programming specifically for and by students within those programs. Currently only two program specific associations exist ( Master’s of Public Administration Association (MPAA) and Interior Design Council (IDC). The Master’s of Business Administration Association (MBAA) was active as recently as 2003.

Funding:

A considerable amount of time and resources have been invested in programs and events sponsored by GSA during the past several years. With the support of both colleges and the Office of Student Activities & Service Learning, the existing graduate groups have offered the graduate population a tremendous increase in programming. Each graduate student on the Boston campus pays a $10 fee per semester, consistent with the fees paid by graduate students under the old EDSA model. Please see exhibit 1 for the list of graduate students currently paying (and not paying) an activities fee.

Fee Distribution:

Activities Fees are distributed based on two criteria; Enrollment Status and whether or not there is an existing program specific association (i.e. MBA, MPA, MSF, M.Ed., MSCJ, MAID, etc.).

·For all students (full or part time) in programs without an association the full $10 is awarded to GSA
·For part-time students in programs with and association $5 is awarded to the respective organization and $5 is awarded to GSA
·For full-time students in programs with an association the full $10 is awarded to that specific association (MPAA or IDC)