The policies of the law school are listed below.
Select the yellow headline for the appropriate policy to read the content.
If you have any questions regarding the policies, please contact the Dean of Students Office at 617-573-8157.
As an ABA-accredited law school, Suffolk University Law School is subject to the ABA Standards for Approval of Law schools. The Standards may be found at http://www.americanbar.org/groups/legal_education/resources/standards.html.
Any student at Suffolk University Law School who wishes to bring a formal complaint to the administration of the law school of a significant problem that directly implicates Suffolk University Law School's program of legal of education and its compliance with the ABA Standards should take the following steps:
1. The student should submit a complaint in writing to an Associate Dean or the Dean of Students. The written complaint should be submitted by email, U.S. mail, fax, or personal delivery.
2. The written complaint should describe the problem, behavior, program, or process in sufficient detail to permit an investigation and it should demonstrate how it implicates the law school's program of legal education and the school’s compliance with a particular and specified ABA Standard.
3. The written complaint must specify that it is a complaint regarding Suffolk University Law School's program of legal of education and its compliance with the ABA Standards.
4. The written complaint must provide the name of the student submitting the complaint and contact information including the student’s official Suffolk email address, street address, and phone number for further communication about the complaint.
Procedures for Addressing Complaints:
1. The administrator to whom the complaint is submitted (or the administrator's designee) should acknowledge the complaint within five business days of receipt of the written complaint. Acknowledgment may be made by e-mail, U.S. mail, or by personal delivery.
2. Within two weeks of acknowledgment of the complaint, the administrator or the administrator's designee shall either meet with the complaining student or respond to the substance of the complaint in writing. The student shall either receive a substantive response to the complaint or information about what steps the law school is taking to address the complaint or further investigate the complaint.
Within ten days of being advised of any action the law school is taking to address the matter, the student may appeal the decision to the Dean of the law school.
3. Any decision made on appeal by the Dean shall be final.
4. A copy of the written complaint and a summary of the process and resolution of the complaint shall be kept in the office of the Dean of the law school for a period of eight years.
This policy is intended to allow for the responsible use of alcoholic beverages while providing safeguards for the University and its faculty, staff and students.
The regulations for use of alcoholic beverages at programs and events sponsored at the University and/or by University departments and organizations are designed to enable these activities to be monitored for compliance with state laws and to limit the use of alcohol to designated areas.
The free distribution of
alcoholic beverages at any event is prohibited except at small receptions
primarily designed for staff, faculty and guests or special student programs
approved, in advance, by the Office of Risk Management, or the Office of the
Dean of Students in the
All summer programs and
conference guests should also contact the Office of Residential Life and Summer
Programs, except those located in the
of Events: All events for the
Registration of events is required on the following schedule:
A. University receptions where alcohol is served but not sold: 3 days in advance
B. University events where alcohol is sold: 14 days in advance.
The designated host must be at least twenty-one (21) years of age. In the case of student clubs and
organizations, the designated host will usually be the staff or faculty advisor
to that student group. In the case of
B. Monitor/ Server: Monitor/ Servers are those students, faculty,
or staff members who are responsible for serving alcoholic beverages to their
peers. It is required that servers be
certified by TIPS or Safe Server. All
groups that have 12 or more guests must include 1 Monitor/Server. Events with 40 guests or more must include an
additional monitor for every 40 guests. The
Office of Risk Management can approve servers for college wide events sponsored
by conference groups, except those located in the
C. University Police: University Police shall be assigned to all campus events where alcoholic beverages are sold. Based on a review of the event and expected attendance during the registration process, University Police may be assigned to other events at which alcohol is available.
a. The event is
specifically designed for a student population over 21 years of age; or
b. The Office of Student Activities and Service Learning or Law School Dean of Students provides written approval of the event and its sponsor agrees to comply with the regulations in this document covering events with alcohol.
NOTE: Events on campus approved for alcoholic beverages (whether served or sold) must limit the alcoholic beverages to beer and wine.
Alcoholic beverages are permitted to be possessed, served and consumed only in the facilities listed below and only with the approval of the person whose office is responsible for scheduling that room. Any deviations from this list do require preauthorization by the Risk Management Office. Alcoholic beverages may be sold only in the two locations with asterisks. (See section on requirements for temporary liquor license for sale of alcohol.)
|Locations||Office for Room Reservation Approval|
|Donahue Building, Room 403||Student Activities Office|
|Suffolk Café, Donahue Building (*)||Student Activities Office|
|Sagan Lobby, Donahue Building (1)||Student Activities Office|
|C. Walsh Theatre Lobby||C. Walsh Theatre|
|McDermott Conference Room
(Donahue Building, Room 128)
|CAS Dean’s Office|
|Munce Conference Room
(Archer Building, Room 110)
|CAS Dean’s Office|
|CAS Faculty Lounge
(Archer Building, Room 401)
|CAS Dean’s Office|
|Dean’s Conference Room
(Sawyer BusinessSchool, 8th floor)
|SBS Dean’s Office|
|NESADSU Gallery 28||NESADSU Executive Administrator|
|Law School Gallery||Law School Event Coordinator|
|Law School Lobby (2)||LawSchool Event Coordinator|
|Sargent Hall Function Room*
(Sargent Hall 1st floor)
|Law School Event Coordinator|
|Law School Alumni Meeting Room||Law Dean’s Office|
|Law Dean’s Suite Conference Rooms||Law Dean’s Office|
|Law Faculty Meeting Room||Law Dean’s Office|
|Law Faculty Dining Room||Law Dean’s Office|
|Corcoran Room||Law Dean’s Office|
|Kings Chapel Conference Room
(73 Tremont 12th floor)
|Granary Conference Room
(73 Tremont 12th floor)
|Leonard Florence Trustee Conference Room
(73 Tremont 12th floor)
|James Linnehan Conference Room
(73 Tremont 13th floor)
| Amenities Center Conference Room LaSalle
(73 Tremont 1st floor)
|Property Manager’s Office, Jones Lang LaSalle|
* Note: Alcohol may be sold only at these locations.
Due to its public
location in a mostly undergraduate facility, the use of the Sagan Lobby for the
consumption of alcohol should be strictly limited and used only in a situation
where the location provides specific benefits that can not be achieved by
holding the event in an alternate location.
Time Limits on Serving Alcohol: Functions where alcoholic beverages are served at no charge are to have a serving time limit of two (2) hours. Exceptions to this apply in the following cases:
Pricing and Purchase Limitations: At events where alcohol is sold, there will be a minimum price of $1.50 for beer and wine. An individual will only be allowed to purchase two alcoholic beverages at one time.
Quantity of Alcohol Available for Consumption: At events where alcoholic beverages are served at no charge, available alcohol must be limited to 1 drink per hour per guest. Drink is defined as 12 ounce beer or 6 ounce wine.
Food and Non-Alcoholic Beverages:
Advertisement and Promotion of Events with Alcohol
Application Procedures for Events Selling Alcohol
A 24-hour temporary liquor license must be obtained for any on-campus event at which alcoholic beverages will be sold. Under terms of such a license, the closing hour of the function can be no later than 12 midnight.
The procedure for securing this license is as follows:
1. Complete the required University registration process (See Section A, “Registration of Events,” above) two weeks in advance of the event.
2. Obtain a special license application at Boston City Hall Licensing Board.
3. Complete the
application and secure three signatures – Risk Manager or Dean of Students in
4. Return the application to City Hall with licensing fee at least one week prior to the date of the event.
5. Submit the
original license and payment receipts to the Risk Management Office or the Dean
of Students (
6. Post copies of the license at the event in the areas where the alcohol is distributed.
Proof of Age
Students who are twenty-one years of age and older who wish to consume alcoholic beverages at approved on-campus events must present proof of age by providing a valid driver’s license or a valid passport along with a current Suffolk University I.D. card. In the case of a duplicate license, a birth certificate can be provided and date of birth will be verified against records of the Registrar’s Office.
the establishment of drinking age, a wristband will be affixed to the
individual’s wrist as identification for the purpose of consuming alcohol. Only those wearing a wristband will be
allowed to enter the bar area where alcoholic beverages are being served or
sold. In the
Hoover, Associate Director of Summer Programs
Schwartz, Risk Manager. In absence, Maureen Stewart, Director Budget /Risk Management
A. Ferrari, Dean of Students,
Fuller, Catering Director, Sodexho Food Services
Pagliarulo, Chief of University Police
Nancy C. Stoll, Dean of Students, Colleges
McHugh, Director of Student Activities
Policy Revised January 2007
Policy Created October 1991.
Any time student members of the Suffolk University community feel belittled, disrespected, marginalized, threatened, or unsafe because of who they are, the entire University community is diminished. This Policy Against Bias Incidents and Hate Crimes articulates the University’s position that bias incidents and hate crimes have no place at Suffolk University and will not be tolerated. This protocol uses the term "bias incident" and “hate crime” to refer to behavior that, whether or not criminal, constitutes a violation of behavioral standards and policies of Suffolk University Law School. Students alleged to have violated this policy are subject to discipline in accordance with the Law School Rules, Regulations and Policies, and, if found responsible, may face sanctions up to and including suspension or dismissal from the University. Students are also subject to state and federal laws for criminal behavior regarding hate crimes.
Bias Incident: A bias incident is an act of conduct, speech or expression to which a bias motive is evident as a contributing factor (regardless of whether the act is criminal). Bias incidents take many forms—words, signs, symbols, threats or actions—and may take place in electronic or real-time contexts. They may include intimidation, vandalism, destruction of property or expressions of hate or hostility. They have an adverse impact on our learning environment that is inclusive of all. Bias incidents can cause alarm, anger, fear, or resentment in others or endanger the health, safety or welfare of anyone in the University community. They are directed toward an individual or group because of their race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, gender expression, genetic information, or Vietnam-era or disabled veteran status.
Hate Crime: A hate crime is a criminal offense committed against a person, which is motivated in whole or in part by the alleged perpetrator’s bias against a race, religion, disability status, ethnicity/national origin, gender or sexual orientation. Hate crimes may include threatened, attempted, or actual crimes; and may include assault and battery, vandalism, or other destruction of property, or verbal threats of physical harm. Harassment or intimidation may also be hate crimes when used to deprive or interfere with a person's exercise of civil rights.
Targeted Student or Group: A targeted student or group is an individual or group who believes or perceives that they have been the victim of a bias incident and/or hate crime based on their race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, gender expression, genetic information or Vietnam-era or disabled veteran status.
Suffolk University does not tolerate any behavior which constitutes a bias incident and/or hate crime. Students found responsible for bias incidents and/or hate crimes are subject to disciplinary action. Such action may range from a warning or disciplinary probation to suspension or dismissal from the residence halls or the university.
Any retaliatory action or behavior taken toward an individual as a consequence of his or her decision to report a bias incident or hate crime, pursue action or criminal prosecution, or any retaliatory action or behavior taken toward any individual who cooperates in an investigation is prohibited. Retaliatory acts may include, but are not limited to threats, intimidation or harassment. Retaliation may result in immediate disciplinary action.
Targeted students, groups, individuals or witnesses reporting an incident may self-identify or remain anonymous. Anonymous reporting, however, may impact the university’s ability to respond or pursue appropriate action against the alleged perpetrators. Information about an incident may be disclosed (i.e. nature of the incident, location of incident, etc.) in the form of safety announcements, summary report updates, reports for disciplinary action or as required by law.
Suffolk University understands that a student or group of students who has been the target of a bias incident may wish to talk about the incident with the assurance that the discussion will be confidential. Students may speak with professional counselors in the Counseling Center or the University Chaplain confidentially for emotional support and may also choose to report a bias incident or hate crime according to the procedures noted below. Confidentiality may not be assured when there is imminent risk of harm to the targeted student, group of students or others.
5th floor, 73 Tremont Street
Amy Fisher, University Chaplain
5th floor, Donahue Hall
Because these services are, in most cases, confidential, a discussion with any of the above resources will likely not result in a complaint being filed with the University or result in action being taken by the University to respond to the incident. A student who wants emotional support only should contact the confidential counseling resources listed above. A student wishing to have an incident investigated, mediated or adjudicated must make a complaint in accordance with the procedures described below.
The University endeavors to respect and follow the wishes of a student or group of students who bring forward a bias incident concern. However, students should understand that Suffolk may have ethical and legal obligations to investigate, attempt to resolve or adjudicate bias incidents of that come to its attention and also may have obligations to report the matter to the local police department. Therefore, depending on the circumstances, it may not be possible for a conversation with Suffolk University Police, a Resident Assistant, or other administrators to be kept in confidence, or, said another way, for these individuals simply to listen without taking action.
Staff members in the following departments are available to discuss bias incidents and hate crimes with students and provide support and information about University policies and services. Any reports of bias incidents and hate crimes (not the name of the targeted student or group) must be reported to the dean of students.
Consulting with a staff member below is not considered submitting a complaint with the University. See “Reporting” below for how to report a bias incident or hate crime.
Bias incidents and hate crimes may be reported:
Responding to a Bias Incident or Hate Crime
If a bias incident and/or hate crime is in the form of graffiti or other posting, it should not be removed or destroyed. SUPD should be called immediately at (617) 573-8111. The graffiti or posting may be temporarily covered as long as the covering does not damage the graffiti or posting. SUPD will photograph the graffiti or posting and will contact Facilities to remove the graffiti or posting.
Bias Incident Response Team
The purpose of the Bias Incident Response Team (BIRT) is to support the targeted student or group, educate the Suffolk Community about the negative impacts of bias incidents and hate crimes, and help to foster a University culture and climate that fully welcomes diversity, while protecting the targeted student’s or group’s right to privacy. Once a report of a bias incident and/or hate crime is received by the Dean of Students, BIRT will be called together to determine initial response measures and identify additional campus resources to assist with the University response to the incident or situation being addressed. Coordinated campus responses may include, but are not limited to, identification of and referral to appropriate support services and resources on- or off-campus, referral for disciplinary action for violations of the Community Standards or other university policies, informal resolution measures such as mediation, facilitated dialogue between parties, discussions in residence halls or at other campus locations, recommendations for campus notices for fact sharing, and efforts towards wider educational awareness, prevention and outreach.
BIRT does not play a role in the investigation of the alleged incident or render any decision concerning the responsibility of the parties involved.
BIRT may be composed of at least the:
Other members of the Suffolk University Community such as the Director of the Counseling Center, University Chaplain, and Director of Public Affairs may be included as needed for a given set of circumstances.
Although the targeted student or group may not be present at BIRT meetings, the targeted student’s or group’s rights to anonymity will be respected by all members and overseen by the Dean of Students.
The Dean of Students, or designee, will maintain a historical record of documented bias incidents and/or hate crime reports that occur on campus or at college sponsored events, programs, or activities off-campus.
The Crime Awareness and Campus Security Act of 1990 (Title II of Public Law 101-542) requires universities to publish statistics on certain types of crimes, including hate crimes, that occur on university grounds and are reported to SUPD or designated campus administrators. For annual crime statistics at Suffolk University, go to http://www.suffolk.edu/campuslife/3504.php.
If You Have Been a Target of a Bias Incident or Hate Crime
If you believe that you may have been the target of a bias incident or and/or a hate crime, there are several steps you should follow:
If You Have Been a Witness to a Bias Incident or a Hate Crime
Why is it important to report bias incidents and hate crimes? The police and the University need to know the number, type, and range of bias incidents and hate crimes that impact our community. Reporting these acts will help Suffolk University identify the problem areas to improve services that deal with this type of victimization. As a witness to a bias incident or hate crime, you have a unique opportunity to play a vital role in the internal and/or external justice system. By reporting the incident, information you provide will help the University ensure that offenders answer for their offenses and will help resolve larger issues. The information you give by reporting a hate crime or incident you may witness will:
If you believe that you may have been the target of a bias incident or and/or a hate crime, there are several steps you should follow:
In order to meet ABA class instruction time standards, cancelled classes (including those cancelled as a result of a University weather or emergency closure) must be rescheduled. Students will be expected to attend any rescheduled class and the Attendance and Assignment Policy will apply to rescheduled classes.
law school has identified a Saturday during each semester for classes unable to
be reasonably rescheduled during the week.
The date for the make-up Saturday will be announced at the beginning of
each semester and will be noted on the Academic Calendar.
COPYRIGHT AND TRADEMARK USE
Suffolk University expects all users of our site as well as members of our community to comply with U.S. Copyright laws and refers all users to the University’s Copyright Policy (available on-line at www.suffolk.edu under “Explore Suffolk”, then “About Suffolk” ), which governs the use of these resources.
In compliance with the Digital Millennium Copyright Act, Suffolk University has designated an agent to receive notice of alleged infringement of copyright.
Designated Agent Contact Information:
Karen Schwartz Kruppa, Risk Manager
8 Ashburton Place
Boston, MA 02108
Additional information may be found on-line at www.suffolk.edu under “Explore Suffolk”
In support of the University’s mission of teaching, research and service, Suffolk provides access to computing and information resources within institutional priorities and financial capabilities. The University encourages faculty, employees, and students to make full use of these resources. Use of the computing and information resources is a privilege extended in good faith to faculty and employees and carries with it the responsibility to abide by certain policies and guidelines to ensure that all users enjoy the benefits of these resources.
Guidelines for Use
I. The computer facilities and information resources are for the use of authorized persons only. Faculty, employees, and students are responsible for maintaining password security and the security of the computer system they use. Faculty and employees must not allow anyone to use their passwords to gain access to the computer facilities, including e-mail.
II. Computer and information resources are meant solely for legitimate purposes relating to education, coursework, teaching, research and administration of the University. Among the uses that are inappropriate are:
A. Causing intentional damage to any component of the computing and information resource facilities.
B. Unauthorized access, alteration, copying or deletion of system accounts, passwords, directories, files or programs belonging to any other user.
C. Unauthorized dissemination of confidential records obtained through computer and information resources.
D. Sending foul, inappropriate or threatening messages such as those including offensive racial or sexual content.
E. Using the facilities to harass or intimidate individuals or interfere with their normal use of the system.
F. Playing practical jokes, sending chain letters or “fake” e-mail, “spamming” (sending hundreds of copies of the same message), introducing computer viruses or otherwise deliberately breaching system security.
G. Soliciting for unauthorized outside business ventures or political or religious causes.
H. Creating personal copies of licensed, proprietary software or running illegally copied software. (See University Policy on Copyright)
III. Any faculty member, employee, or student worker who has access to confidential information must access only the information that they have a legitimate administrative or academic need to use, modify or otherwise view. The confidentiality of all such information must be maintained.
IV. Each school of the University has an Academic Computing Department with more specific guidelines for use of specialized resources provided by the schools. Faculty, employees, and students must familiarize themselves with those guidelines and abide by them. In addition, both the Sawyer and Moakley Libraries have specialized resources as does University Media Services (UMS). Again, users must abide by any specialized guidelines issued by those departments.
Faculty and Employee Consent to Abide by the Computing Policy
Copies of the University policy will be placed in faculty and employee handbooks and will be distributed to employees at the new employee orientation.
Confidentiality of Computer Files
The University cannot guarantee the privacy or security of users’ computer files, including email messages or the anonymity of any user. To help safeguard security, administrative and academic users on the Exchange Email System are recommended to change email passwords every semester. While the University does not monitor email, staff of Information Technology Services and the Academic Computing Departments may be required to enter users’ files, if necessary, to correct system problems or to address other improper system use.
Supervisors are responsible for assuring that all faculty, staff, and student employees in their area of authority have the appropriate training for and orientation to responsible computer use.
Guidelines for Creating Suffolk University Websites, Web Pages, and Web Facilities
Suffolk University websites, web pages, and web facilities are global representations of the University’s image and will maintain graphic standards developed by Suffolk University to establish and maintain a consistent public image and to reinforce the mission and identity of Suffolk University. A Suffolk University website is defined as a set of websites, web pages, and web facilities, both internal and external, that represents any school, department, administrative or organizational unit, faculty member, institute, alumni office, or student organization of Suffolk University.
Commercial advertising is prohibited on University websites, web pages, and web facilities. This includes ads for businesses or services owned and/or operated by a University employee. Only community advertising may appear on University websites, web pages, and web facilities. A discounted product or service offered to University students or employees through student services or human resources is an example of community advertising. Alumni relations and fundraising activity including gifts, grants, and corporate sponsorships on any Suffolk University websites, web pages, and web facilities must comply with existing University policies. Any such pages must be reviewed and approved by the Office of Advancement.
Suffolk University is committed to providing access to web-based information in accordance with the Americans with Disabilities Act of 1990 and the Rehabilitation Act of 1973, amended.
Suffolk University’s websites, web pages, and web facilities will not be used for the:
All written policies, including the University web policy, must be observed in authoring any University affiliated website, web page or web facility. Please contact Web Services/UMS for the latest copy of the University web policy.
Sanctions for Violations of this Policy
ITS or the applicable Academic Computing Department will notify the faculty member, employee, or student, or if deemed necessary, the appropriate Dean or the Director of Human Resources, of any inappropriate activity. It is expected that the inappropriate activity will cease at this warning. If inappropriate use persists, ITS or the applicable Academic Computing Department will suspend the user’s computing privileges. Privileges will remain suspended until a thorough review of the incident has been completed and a decision has been made about the imposition of sanctions, if any. Note: If ITS or the Academic Computing area determines that the inappropriate activity is a serious harm to the system, user computing privileges will be suspended immediately without warning.
Depending upon the severity of the incident sanctions might include warning, temporary or permanent suspension of computer privileges, suspension or termination. Persons who engage in activities that violate state and federal law will be referred to the proper law enforcement authorities.
Sargent Hall Laptop Network Connection Policy for Students:
Sargent Hall has a wireless network and over 3000 public ports in the classrooms, library, cafeteria and lobby which allow users to plug in their laptop for email and internet access. All laptops must be scanned for viruses and obtain a certification sticker from Academic Technology (6th floor, room 655) before connecting to the Sargent Hall Network ports. The Symantec Antivirus program is available free of charge to all registered students and can be downloaded from Campus Cruiser. Students must keep their systems up-to-date with the latest security updates and current virus definitions from Symantec or any antivirus program.
If your laptop causes suspicious traffic over the network, it will be suspended from the network until it is checked by Academic Technology.
Sargent Hall Computer Lab Policy
Students must present their Suffolk ID to gain access to the computer lab. The lab is reserved for law students and law alumni only.
Equipment in the lab consists of 44 HP Computers with Windows 7, 3 MAC Computers with Snow Leopard, 6 HP LaserJets, 2 dedicated laptop printers, 1 HP Scanner, Microsoft Office, Email, IE, Westlaw and Lexis.
Students must log in using their Suffolk email username and password. All work must be saved externally to a USB key drive or disk. In the event the computer reboots or becomes unresponsive, any unsaved work will be lost. Academic Technology is not responsible for any damage or loss of data resulting from the use of the lab computers.
1. All allegations of student misconduct shall be filed with the Dean of Students. The Dean of Students may request the allegations be filed in writing. Upon receipt of such allegations, the Dean of Students shall, within a period not to exceed fourteen days absent good cause, refer the matter to the Chair or, if there are co-Chairs, a co-Chair (hereinafter both referred to as Chair) of the Faculty Administrative Committee. If, however, the Dean of Students reasonably believes that the allegations, even if true, would not constitute sanctionable conduct, then the Dean of Students shall consult with an academic associate dean regarding the matter. If the academic associate dean agrees with the Dean of Students, then the Dean of Students shall not refer the matter to the Chair and shall take no further action. If the academic associate dean disagrees, then the matter shall be referred to the Chair. Upon referring the matter to the Chair, the Dean of Students shall notify the Associate Dean/Registrar of the filing of the allegations.
2. Upon receipt of the allegations from the Dean of Students, the Chair shall initially review the matter after which he or she, in the exercise of his or her sole discretion, shall either (a) refer the matter to a Fact Finding Subcommittee (hereinafter Subcommittee), or (b) dismiss the matter. If the Chair refers the matter to the Subcommittee, the Chair shall issue a Complaint of Student Misconduct to the student informing him/her of the allegations and that the matter has been referred to the Subcommittee. The Chair also shall provide a copy of the Complaint to the Subcommittee and to the Associate Dean/Registrar.
3. The Chair may dismiss the matter sua sponte if he or she finds it to be meritless or insubstantial. If the Chair does so, he or she shall provide a written summary of the allegations and reasons for dismissal to all members of the Faculty Administrative Committee, the Dean, Academic Associate Deans, Dean of Students, and Associate Dean/Registrar. If, within a reasonable period of time as set by the chair but not less than fourteen days, any two people within the group described in the previous sentence request further investigation, then the Chair shall refer the matter to the Subcommittee and issue a Complaint of Student Misconduct to the student and forward a copy of such Complaint to the Subcommittee and to the Associate Dean/Registrar.
4. The Fact Finding Subcommittee shall consist of five members of the Faculty Administrative Committee as selected by the Chair. The Chair shall designate one of those five members to serve as chairperson of the Subcommittee.
5. The procedure before the Subcommittee shall be private, informal, and confidential. The Chair shall present the evidence concerning the allegations. The student shall not be present during the fact-finding proceeding, except that the student shall have the opportunity to appear to present evidence and to speak on his or her own behalf. Counsel or another advisor to the student may be present when the student appears before the Subcommittee, solely for the purposes of observing the proceedings and advising the student, and may make a brief statement at the discretion of the Subcommittee chairperson.
6. The Subcommittee shall determine whether sanctionable conduct has been established by clear and convincing evidence. A vote of four of the five members of the Subcommittee (or three of four if one member is absent) shall be required to find sanctionable conduct. If it finds that no sanctionable conduct has been established, it shall dismiss the complaint. If it finds that such conduct has been established, it shall report to the Dean the nature of the conduct found with a recommendation as to the appropriate sanction or other disposition. A copy of the Subcommittee’s report shall be sent to the student. Such report shall include the Subcommittee’s findings of fact.
7. If the student admits both the allegations and that those allegations constitute sanctionable conduct, the Subcommittee shall hear the evidence or a summary thereof, consider the circumstances and any statement the student wishes to make, and recommend a sanction or other disposition to the Dean. A copy of the Subcommittee’s report shall be sent to the student. Such report shall include the Subcommittee’s findings of fact.
8. If the Subcommittee finds sanctionable conduct, or the student admits such conduct, the Dean shall meet with the student concerning the Subcommittee’s report and its recommended sanction. The student may bring counsel or another advisor to the meeting. The Dean shall discuss the recommended sanction with the student, and, unless paragraph 9 applies, inform the student of the sanction that he or she will recommend to the Law School Faculty.
9. If the Subcommittee’s recommended sanction or other disposition includes neither suspension nor dismissal from the law school, such recommended sanction or other disposition is unanimous (whether by a vote of four out of four or five out of five, as the case may be), and the Dean agrees with the Subcommittee’s recommendation, then, unless the student requests a formal hearing as provided in paragraph 10, the Dean shall impose the recommended sanction and the matter will not be reported to the Law School Faculty for final disposition as provided in paragraph 15. The Dean, however, shall advise the Law School Faculty of the student’s name, nature of the violation, and sanction imposed.
10. If the student contests the Subcommittee’s findings of fact, he or she may request that a formal Hearing Committee be appointed to hear the allegations. The student may request a formal hearing by filing a written request for such hearing within ten days of the meeting with the Dean described in paragraph 8. If the student does not request a formal hearing within such ten day period, the student shall have waived his/her right to such hearing. If, within such ten day period, the student files written notice with the Dean of his/her decision to waive a formal hearing, the matter may proceed immediately for disposition under paragraph 8 or 9, as the case may be.
11. The Hearing Committee shall consist of five members appointed by the Dean from the faculty at large. The Dean shall appoint one of the five members as chairperson. No member of the Subcommittee may serve on the Hearing Committee. The student may challenge any member of the Hearing Committee for cause. Such challenges shall be resolved by the Dean.
12. The formal hearing shall be closed, except for the parties and necessary staff, unless the student requests that the hearing be public. Formal rules of evidence shall not apply, but the chairperson may make such rulings as are necessary to ensure fairness and to expedite the proceedings. Witnesses will be sequestered unless otherwise agreed upon by the parties. Witnesses will be sworn by a notary public. The student may be represented by counsel and shall be entitled to present evidence and cross-examine witnesses. The allegations and supporting evidence shall be presented by the Chair or by counsel for the law school. If either the law school or the student intends to be represented by counsel, the other party shall be notified at least four days prior to the hearing. A taped or stenographic record shall be made of the proceedings. Opening and closing statements will be allowed. Members of the Hearing Committee may ask questions, but should exercise care not to take an adversarial role in the hearing.
13. The Hearing Committee shall hear the evidence de novo and determine whether sanctionable conduct has been established by clear and convincing evidence. If it finds that no such conduct has been established, it shall dismiss the charges. If it finds that such conduct has been established, it shall report to the Dean the nature of the conduct found, with a recommendation as to the appropriate sanction. A vote of four of the five members of the Committee (or three out of four if one member is absent) shall be required to find sanctionable conduct. The Hearing Committee shall issue a written report containing its findings of fact. A copy of the Hearing Committee’s report shall be sent to the student.
14. Findings of fact as made by the Hearing Committee shall be final.
15. Except as provided in paragraph 9, the Law School Faculty shall have final authority to impose a sanction on a student for sanctionable conduct. Provided paragraph 9 does not apply, the Dean shall provide a written report of the matter to the Faculty, which report shall include the sanction recommendation of the Subcommittee, the Hearing Committee, if any, as well as his or her own recommendation.
16. Provided paragraph 9 does not apply, the student shall have an opportunity to make a statement to the Faculty, in person or by counsel or another advisor on the issue of an appropriate sanction.
17. Sanctions which may be imposed include but are not limited to a private reprimand, a public reprimand, probation, suspension, or dismissal from the law school. Any sanction more serious than a private reprimand shall become part of the student’s permanent transcript. Additional conditions may also be imposed where appropriate.
18. The Office of the Dean shall maintain a file of all student disciplinary proceedings. Such file shall include a copy of the Complaint of Student Misconduct and all findings of fact and reports issued by the Subcommittee or a Hearing Committee, if any, the Dean’s recommendation, and the decision of the faculty, if any.
19. If a student withdraws from the Law School while a disciplinary investigation or proceeding is pending, the following entry shall be made on the student’s transcript: “Withdrew while disciplinary proceeding pending.” A student who withdraws while a disciplinary investigation or proceeding for sanctionable conduct is pending will not be readmitted to the Law School except in extraordinary circumstances.
20. The Registrar’s Office shall not issue an official transcript of the student between the time at which such office is notified by the Dean of Students that the matter has been referred to the Chair, as provided in paragraph 1, and a determination by the Chair as to whether a Complaint of Student Misconduct should issue as provided in paragraph 2.
21. If the student requests an official transcript after the issuance of a Complaint of Student Misconduct but before final resolution of the matter, the transcript shall bear the legend “Complaint of Student Misconduct Filed – Decision Pending.”
22. Sanctionable conduct shall include any violation of the Suffolk Univerity Law School Rules and Regulations including all conduct described in Regulation XI of said Rules and Regulations.
23. Actions required by the Dean under these rules may be delegated by the Dean to an Academic Associate Dean.
24. Law School Faculty or Faculty, as used in these rules, refers to faculty members entitled to vote at faculty meetings of the Suffolk University Law School Faculty.
25. Any person who serves as counsel or advisor to the student as provided for in these rules may not be an employee of Suffolk University.
26. Issues not specifically addressed by these rules or interpretations of these rules shall be resolved by the Dean in consultation with the Chair.
27. Allegations of Student Misconduct which constitute violations of the Suffolk University Law School Sexual Harassment Policy and Guidelines shall be determined under that Policy and not under these Rules.
28. If a student to whom a Complaint of Student Misconduct has been issued represents that he or she is under criminal investigation for the same or related conduct that comprises such Complaint, the student shall have the right at any stage of the proceeding to request that further proceedings be deferred until the resolution of the criminal matter without any adverse inference being drawn from that decision. Such request shall be granted.
29. If a student to whom a Complaint of Student Misconduct has been issued is under criminal investigation or facing any criminal charge based on the same or related conduct, the Dean may place the student on administrative leave of absence for the period of time and under terms and conditions deemed necessary by the Dean.
Approved by the Faculty on October 22, 2009. Effective as of October 23, 2009.
The University prohibits the unlawful possession, use or distribution of illicit drugs and alcohol by employees and students. The University complies with all local, state and federal regulations pertaining to alcohol and illicit drugs. In addition, the University complies with the regulations of both the Drug Free Work Place Act of 1988 and the Drug Free Schools and Communities Act Amendments of 1989.
As required by the Drug Free Schools and Communities Act annually the University will provide a written statement to employees and students covering: a) standards of conduct concerning drugs and alcohol; b) federal, state and local legal sanctions governing the unlawful possession or distribution of illicit drugs or alcohol; c) health risks associated with the use of illicit drugs and the abuse of alcohol; d) a description of counseling and treatment programs available for alcohol and drug abuse; and e) University disciplinary sanctions imposed for unlawful possession, use or distribution of illicit drugs and alcohol.
The University prohibits the unlawful possession, use, or distribution of illicit drugs and the unauthorized or illegal possession, use, or distribution of alcohol on University property or as any part of a University-sponsored activity.
The University enforces this policy in a consistent manner and in accordance with local, state and federal laws. Possibly disciplinary actions include warning, probation, suspension, expulsion, termination of employment, and requirement of satisfactory participation in a substance abuse treatment, counseling or education program as a condition of reinstatement or continued employment. Actual disciplinary action will be imposed based upon a review of the circumstances of the case.
The following examples illustrate the range of sanctions for particular violations of the standards of conduct:
1. Unauthorized possession of an illicit drug in an amount implying intent to distribute:
First Offense: Written warning
Second Offense: Suspension up to two weeks
Third Offense: Suspension, expulsion or termination
2. Unauthorized use of an illicit drug:
First Offense: Entrance into and satisfactory completion of a
treatment program approved by the University. Failure to enter into and to satisfactorily complete the program will result in suspension, expulsion or termination.
Second Offense: Suspension
Third Offense: Expulsion or termination
3. Unauthorized distribution of illicit drugs or possession with intent to distribute:
First Offense: Suspension, explusion or termination
4. Use or possession of alcohol by an individual under the age of 21:
First Offense: Written warning
Second Offense: Suspension for up to two weeks or, where appropriate, a three day suspension and entrance into and satisfactory completion of a treatment program approved by the of University; failure to enter into and to satisfactorily complete the program will result in suspension, expulsion or termination
Third Offense: Suspension, expulsion or termination
5. Distribution of alcohol to an individual under the age of 21 years:
First Offense: five day suspension
Second Offense: Suspension, expulsion or termination
6. Use or distribution (in an open container) of alcohol by an individual 21 years of age or older at a University activity where alcohol is not approved:
First Offense: Written warning
Second Offense: Three day suspension and entrance into and satisfactory completion of a treatment program approved by the University; failure to enter into and to satisfactorily complete the pro-gram will result in suspension, expulsion or termination.
Third Offense: Suspension, expulsion or termination.
Local, state, and federal laws make illegal use of drugs and alcohol serious crimes. Conviction can lead to imprisonment, fines, and assigned community service. Courts do not lift prison sentences in order for convicted persons to attend college. A felony conviction for such an offense can prevent students from entering many fields of employment or professions.
The minimum age for the sale or purchase of alcoholic beverages in Massachusetts is 21 years of age. All state laws apply at the University. Cities and towns in Massachusetts, specifically Boston, prohibit public consumption of alcohol and impose fines for violation. Massachusetts has criminal penalties for the use of controlled substances or drugs, with penalties varying with the type of drug. In general, narcotic, addictive, and drugs with potential for abuse carry heavier penalties.
Driving while intoxicated in Massachusetts is a serious offense and there are strict penalties for those convicted, including driver’s license removal and imprisonment.
Possession of drugs is illegal without valid authorization. Under federal law, distribution of drugs to persons under age 21 is punishable by twice the normal penalty with a mandatory one year in prison; a third conviction is punishable by mandatory life imprisonment. These penalties apply to distribution of drugs in or within 1,000 feet of a college or school. Federal law sets greatly heightened prison sentences for the manufacture and distribution of drugs, if death or serious injury results from the use of the substance. While penalties for possession are generally not as great as for the manufacturing and distribution of drugs, possession of a relatively large quantity may be considered distribution. Under both state and federal laws, penalties for possession, manufacture, and distribution are much greater for second and subsequent convictions. Many laws dictate mandatory prison terms and the full minimum term must be served.
Massachusetts makes it illegal to be in a place where heroin is kept and to be in the company of a person known to possess heroin. Anyone in the presence of heroin at a private party risks a serious drug conviction. Sale and possession of drug paraphernalia is illegal in Massachusetts.
Persons convicted of drug possession under state or federal law are ineligible for federal student grants and loans for up to one year after the first conviction, and five years after the second; the penalty for distributing drugs is loss of benefits for five years after the first, 10 years after the second, and permanently after the third conviction.
Students should review the following state laws regarding alcohol and other drugs which are available on the Massachusetts General Court website:
• Chapter 138: Alcoholic Liquors. Online at
• Chapter 90: Section 24. Driving While Under Influence of Intoxicating Liquor.
Online at www.mass.gov/legis/laws/mgl/90-24.htm
• Chapter 94C: Controlled Substances Act. Online at www.mass.gov/legis/laws/mgl/gl-94c-toc.htm
Resources are available to help those who suffer from substance dependency. Assistance may be sought through the University’s Counseling Center located on the 5th floor of the 73 Tremont Building or by calling x8226. This service is confidential.
All students are required to check their Suffolk University Law School student e-mail address on a regular basis. (i.e., email@example.com). All official school e-mail announcements and individual e-mail communications to students will be sent to the Suffolk University Law School student e-mail address. Each student is required to read and respond, as appropriate, to all Suffolk University messages sent to this address.
Official communications will not be sent to students’ personal, non-Suffolk e-mail addresses. The Suffolk University Law School e-mail system allows students to forward messages to another e-mail account. Please note that if there are problems forwarding messages from a Suffolk University Law School student e-mail address to another address, students remain responsible for official communications sent to their Suffolk University Law School student e-mail address.
Students who choose to send communications (including documents such as take-home exams or papers) from non-Suffolk e-mail addresses assume the risk of non-delivery due to a problem with the non-Suffolk e-mail system.
Location: 73 Tremont Street, 13th Floor
Tel: 617.573.8628 or 617.570.4849
Web site: http://www.suffolk.edu/offices/6507.html
The health and safety of University employees and students, and the protection of the environment, are Suffolk University’s greatest responsibilities. It is the policy of the University to operate in accordance with federal, state, and local environmental, health, and safety regulations. The University is committed to providing its employees and students with a work and educational environment free from recognizable hazards. Each employee and student shall comply with the regulations and established procedures which are applicable to his or her own activities, actions, and conduct in order to help the University provide this safe environment.
Students are responsible for:
Their own personal safety. Students should not perform unsafe acts that compromise personal safety or the safety of others.
Making sure he or she understands safety procedures when performing work-study or class-related tasks.
Reporting unsafe conditions and/or practices immediately to his or her professor or to the Office of Environmental Health and Safety.
Demonstrating good environmental citizenship by supporting University recycling and energy and water conservation efforts.
This policy applies to situations in which a student begins, but does not complete, an examination.
The Law School encourages students who are ill or experiencing an extraordinary personal situation to seek assistance from the Dean of Students Office before an examination begins. In addition, students with pre-existing conditions, illnesses, or situations that could cause an unexpected interruption during examinations should discuss the situation with the Dean of Students Office before the examination period.
If an incident occurs during the examination, the student must notify the proctor immediately. The proctor will then refer the student to a Law School administrator as per below. A student in this situation must identify himself/herself before the examination ends, as accommodations cannot be made after the fact for illness during an examination.
If the student, after consulting with the Associate Administrative Dean/ Registrar and/or the Dean of Students or Associate Dean of Students, is unable to complete an exam due to a medical or mental health issue, then he/she must report immediately to Health Services, his/her private physician or the Emergency Room at a hospital. The University Police, Registrar’s Office and Dean of Students Office can assist with transportation to a local Emergency Room. It is important to note that a contemporaneous and comprehensive, professional evaluation of a student in this situation is an important element in a petition for excusal from the examination as outlined below.
This portion of the policy applies in the rare case where a student begins an exam, is unable to complete the exam due to a medical reason, mental health issue or other extraordinary personal situation and has complied with the process outlined above. After receiving appropriate medical attention, the student may request to be formally excused from the exam. The decision to excuse a student will be made by the Associate Deans, in consultation with the Dean of Students, the Associate Administrative Dean/ Registrar and/or the Law School’s Disability Services Officer.
Students wishing to request relief under this policy shall submit a written petition and supporting documentation as soon as possible after the examination interruption. A student may submit only one exam excusal petition per exam period. Thus, it should be emphasized that all extraordinary circumstances relating to the exam interruption must be raised in the petition for exam excusal. Once the petition is reviewed and decided upon by the Associate Deans, there will be no appeal of the decision.
Petitions for relief shall include information on the following:
• History of treatment (if medical/mental health situation) including, but not limited to, age of diagnosis, recommendations for medical/therapeutic interventions, compliance, use, and side effects of medication, and treatment successes
• The unpredictability and/or severity of the situation and the impact on functioning and performance across a variety of settings
• History of communication regarding the specific issue or condition with the Dean of Students Office
In the case of a medical or mental health situation, medical documentation submitted to support the petition shall:
1) be as contemporaneous as possible with the exam interruption
2) confirm that the condition has an element of unpredictability
3) include an opinion from the treating physician or clinician that the interruption was directly caused by the diagnosed medical/mental health condition
Please note that a medical diagnosis alone does not automatically guarantee relief. Furthermore, a diagnosis of test anxiety in and of itself is insufficient to support a request for relief.
Students who have been properly excused from a final exam will be subject to the examination excusal provision in Rules and Regulations III. F. Failure to Take Examinations. Should the interruption occur during a mid-term assessment, relief, if available at all, will be determined on a case-by-case basis at the discretion of the Dean of Students in consultation with the course instructor, an Associate Dean and/or the Associate Administrative Dean/ Registrar and such determination shall be final.
Relief for Graduating Students: In the event that the student is due to graduate immediately following the exam period in which the exam interruption occurred and the matter cannot be resolved by withdrawing the student from the course in which the exam interruption occurred, the law school may offer alternative relief if reasonably available. The decision to offer alternative relief to a graduating student and the nature of such relief shall be made by the Associate Administrative Dean and Registrar, Dean of Students and Academic Associate Dean and such decisions shall be final.
It is expected that students will sit for all examinations as scheduled. Tentative examination schedules are available to students at the time of course pre-registration. Students are therefore expected to have reviewed and considered the examination schedule for all courses in which they enroll.
The exam period is intensive for all students. It is not uncommon for students to have exams on successive days or to have two exams in one day. Students are also expected to plan for the due dates of papers/projects assigned during the semester and to properly manage the time allotted for take-home examinations. Adjustments to a student’s exam schedule will only be made for the following reasons:
1) A student has three examinations in 53 hours. In this case, the student may request that one be rescheduled.
2) A student has a direct conflict with two scheduled exams (this includes exams in a joint degree program).
3) A student is experiencing an extraordinary personal matter or emergency situation which presents an unavoidable conflict with the exam. Examples of this include an issue relating to the health of the student, or close family member, or death of a family member. Documentation is required for this type of request.
Students who wish to request adjustment to their exam schedule must not discuss the matter with their professor. Instead, students with three exams in 53 hours or two exams in direct conflict should complete the Registrar’s online exam reschedule form. Students seeking to reschedule exams due to an emergency situation or extraordinary personal matter should contact the Dean of Students Office.
Any rescheduled examination will be administered on a date no earlier than the date originally set. Please note that ExamSoft may not be available for all rescheduled examinations.
The general policy is that exams will not be postponed for situations occurring during the semester that cause a student to lose study time. If a student experiences such a situation, he or she is encouraged to meet, as soon as possible, with the Dean of Students Office to discuss what options are available to the student. If properly documented, these options may include a Leave of Absence or reduction of course load. Students experiencing such situations during the semester should notify the Dean of Students Office, in writing, no later than the commencement of the exam period for the semester or session in which the situation occurred.
Students who do not receive exam numbers due to outstanding financial obligations to the University should attempt to resolve the matter with the Student Accounts/Office of the Bursar. The Dean of Students Office is also available to discuss the situation with the student, but the student must contact the Dean of Students Office prior to the commencement of the exam period. Examinations will not be rescheduled to allow a student to resolve a financial obligation to the University.
1. All examination rooms must be completely vacated one half hour prior to the scheduled time for the examination. Thereafter, students may only enter the examination room when the proctor so indicates.
Students who enter the room prior to the proctor’s arrival to the examination will be asked to vacate the room. All students must be checked into the examination room.
Students are expected to be on time for examinations and arrive 30 minutes before the starting time of the exam. Any student who arrives after the start time of the examination, due to transportation problems or other extenuating circumstances should report to the Dean of Students. Only the Dean of Students may permit the student to begin the examination at a later time with the full time allocation. Any student who arrives to the examination room after the starting time of the examination (without approval of the Dean of Students) will not be permitted any additional time to complete the examination.
Students who arrive late to an Examsoft room will be required to handwrite the examination.
2. There shall be no materials of any kind in the examination area during CLOSED BOOK examinations. Students taking LIMITED OPEN BOOK examinations will be allowed to bring in only those materials specifically authorized by the professor. Students must leave their personal belongings including hats, caps or hoods in the front of the room in the area designated by the proctor. Students may not return to their personal belongings while the examination is in process, except under the direct supervision of the proctor.
Students are strongly encouraged not to bring any non examination materials (other than personal items) into the examination room for a closed book/limited open book examination. Students who remove articles of clothing like sweaters or jackets during the examination must place these items under the desk. Students will not be permitted to leave these articles on writing surfaces or on the backs or seats of chairs.
No student is permitted to bring any electronic devices into the examination room including cell phones, hand held computers, PDA's, calculators (unless permitted), cameras, radios, tape recorders, headphones/headsets, wireless email devices and/or any other electronic device. All watches must have alarms disabled. No laptops are permitted in any handwriting rooms.
3. UPON ENTERING THE EXAMINATION ROOM, EACH STUDENT MUST PRESENT HIS OR HER STUDENT IDENTIFICATION CARD TO THE PROCTOR IN ORDER TO RECEIVE HIS OR HER SEALED EXAMINATION ANSWER BOOK. THE EXAMINATION ANSWER BOOK MUST REMAIN SEALED UNTIL THE PROCTOR ANNOUNCES THE COMMENCEMENT OF THE EXAMINATION. WRITING ON THE EXAMINATION ANSWER BOOKLET PRIOR TO THE COMMENCEMENT OF THE EXAMINATION IS NOT PERMITTED.
4. Each student's identification card must be visible during the course of the examination.
5. Students will receive only one examination answer book, and will be required to fully complete the assigned book before requesting supplemental writing material. Students will not be allowed additional writing material for outlining purposes. Students should use the available space on the examination or in the examination answer book for outlining. The proctor must determine that all available space has been used in the assigned examination book before additional material will be issued.
a. Since the examination process is anonymous, students shall not identify themselves to the Professor in any manner whatsoever in the examination book.
b. "Examination Rules and Regulations provide that a student shall not reveal to a course instructor, in an examination booklet or in any other manner, any fact(s) identifying the exam writer by name or otherwise providing information concerning the identity of the author of a particular examination booklet prior to the date on which grades are disseminated by the law school Registrar. A violation of the Regulations constitutes a violation of the Law School’s Academic Integrity Rule as set forth in the Student Handbook.”
7. Students shall not remove pages or portions thereof from the examination questions, the examination answer book, or from any supplemental materials handed out by the proctor.
8. Students are requested to consider and respect the rights of others and to avoid any actions which would be distracting to others during the examinations.
Students may bring in beverages in covered containers only. No food is permitted in the examination room, unless a documented medical condition exists and is authorized by the Dean of Students.
9. When the proctor announces the commencement of the examination, no student shall speak or communicate in any way with another student. Students shall not communicate with each other until after they have left the examination room at the conclusion of the examination.
Students may not share textbooks or any other materials with one another nor provide assistance to another student.
10. Students shall not leave the room during the examination without prior permission of the proctor. Only ONE student is permitted to leave the examination room at a time and must sign out and in. The student must give all of his or her materials to the proctor upon leaving the room. The materials will be returned by the proctor to the student upon reentering the examination room.
Students may leave the examination room, with proctor permission, only to use the restroom on the same floor as the examination room in which the student is taking the examination. Students are not permitted to visit any other areas for any other reason during the examination.
11. When a student completes his or her examination, the student must sign the Academic Integrity Statement on the back of the examination card and return the examination card along with the examination questions, the examination answer book and supplementary writing materials, handouts, answer sheets, and all materials distributed during the examination.
Student Examination Numbers must appear on the front cover of each examination test booklet in the space provided.
12. Upon completion of the examination and recording by the proctor, the student shall immediately depart the examination area and shall not return until the examination process has been completed by the proctor and the room is cleared of all examinees.
13. NO STUDENT, INCLUDING THOSE WHO HAVE COMPLETED THE EXAMINATION, WILL BE ALLOWED TO LEAVE THE ROOM DURING THE LAST TEN MINUTES OF THE EXAMINATION.
14. ONCE THE PROCTOR ANNOUNCES THAT THE EXAMINATION HAS ENDED, ALL REMAINING STUDENTS MUST STOP WRITING AND REMAIN SEATED. THE PROCTOR WILL THEN INFORM THE STUDENTS WHEN THEY MAY APPROACH THE DESK TO SUBMIT THEIR EXAMINATION MATERIALS.
15. It is the student's responsibility to see that the aforementioned materials are recorded by the proctor.
Students using Examsoft are subject to the rules listed below in addition to the Examination Rules and Regulations noted in number 143.
1. All instructions for new and returning users must be completed.
2. Any attempt to launch, copy, move, or delete a download exam file prior to entering the exam will cause the file to be disabled.
3. All students must be checked in with the proctor at the assigned examination room at least 15 minutes prior to the scheduled start of the examination. (For example, a student must be checked in at 9:15am for 9:30am examination). Students who are not checked in at this time must handwrite the examination. This includes students who receive exam accommodations.
4. You must come to the examination room with your laptop, power cord and Ethernet cable.
5. The proctor may impose seating arrangements in the examination room to facilitate the examination process.
6. Disable all screen savers.
7. Software must be opened within 15 minutes prior to the scheduled start of the examination. If the student is unable to open the software or other hardware/software problems occur prior to the start of the exam, the student will handwrite the examination.* The starting time of the examination will not be delayed nor will the ending time of the examination be extended.
8. The proctor must be notified immediately when a laptop freezes or crashes. Students may not attempt to reboot or otherwise trouble shoot computer problems during the examination.
9. Should any hardware/software problems occur during the examination that cannot be immediately remedied, it will be necessary for the student to handwrite the examination.* No adjustment to grades or additional time will be given to students for laptop failure or the unavailability of Examsoft, even if such a failure or unavailability is unexpected or occurs shortly before or during the examination.
10. If after the examination is complete, a student believes that all or a portion of an exam answer that he or she believes to have properly typed during the examination while using Examsoft is missing, the Process for Investigating and Resolving Claims of Missing Exam Text will be followed.
11. All students must remain in the classroom until the successful upload of the file is completed.
12. The Law School is not responsible for any computer hardware/software problems that may arise, or any damage which may occur to student property.
13. Any attempt to bypass or disable the security features of the Examsoft software will subject the student to disciplinary action as described in Rule XI . Suffolk University Law School Rules and Regulations.
14. All students are subject to the Suffolk University Law School’s Examination Regulations.
* Students whose current disability accommodations expressly grant the use of a computer to complete the examination may be permitted to continue on a law school computer.
All students seeking exam accommodations should request accommodations no later than 60 days prior to the exam period to allow adequate time for scheduling the logistics involved with these requests. If extenuating circumstances have interfered with a student's ability to meet this deadline, the student must contact the Associate Dean of Students to discuss his/her situation and request for services. Accommodations Request Forms are available online here.
All students who have been approved for accommodations based on a permanent or temporary disability will receive an official letter from the Associate Dean of Students outlining their approved exam and/or classroom accommodations. Students are encouraged to keep these letters for their records should they submit an application for accommodations for the bar exam.
All law school examinations are scheduled through the Registrar's Office. For more information about examination procedures, please consult the Registrar's website. Before the exam period, students will receive a written notification from the Registrar's Office to confirm the exam accommodations, times, locations, and instructions for each scheduled examination. Under no circumstances should students discuss exam accommodations with their professors. All questions and concerns should be directed to the Dean of Students Office. Maintaining the integrity of the anonymous grading system is a student’s responsibility and a critical component to the student code of conduct.
Law students requesting exam accommodations for the Multistate Professional Responsibility Exam (MPRE) or state bar examinations should know that the ADA (Americans with Disabilities Act) standards established by the National Conference of Bar Examiners (NCBE) and the state Board of Bar Examiners (BBE) may differ from higher education standards and standardized testing guidelines established for the SAT, LSAT, or GRE. In other words, receipt of ADA accommodations in college and/or law school does not guarantee approval for exam accommodations on any bar exam. Further, the BBE and NCBE’s clinical documentation standards are very detailed, clear, and time sensitive.
Students are advised to plan early and take the time to review the testing accommodation standards for each agency. Applying early and planning carefully will allow applicants to maximize their chances of successfully submitting requests for ADA accommodations on the MPRE and/or state bar examinations. Students are also encouraged to schedule an appointment to meet with the Associate Dean of Students for additional assistance.
More information is available on the Disability Services website.
The Examsoft program is designed with many safeguards (such as redundant data back-up and an extensive exam-activity audit trail) to protect the integrity of the exam process and to ensure that even in the unlikely event of a malfunction, the student’s exam data is protected and accessible. As with the numerous jurisdictions that use Examsoft for bar examinations, the law school believes this to be a very safe and reliable way for students to complete exams.
In the unlikely and rare circumstance that a student believes that all or a portion of an exam answer that he or she believes to have properly typed during the examination while using Examsoft is missing, the law school will investigate and resolve the matter in accordance with the following process:
The Associate Dean/Registrar will conduct an investigation of the matter, including reviewing the Examsoft logs and available reports associated with the exam at issue. The Associate Dean/Registrar will notify the student of the results of the investigation within 2 business days. If the Associate Dean/Registrar determines that further investigation of the matter is necessary, then the Associate Dean/Registrar will notify the student by e-mail that he/she must bring the laptop to Suffolk University Law School Computer Services.
Once notified by the Associate Dean/Registrar that the laptop must be brought to Computer Services, the student has 3 business days to bring the laptop used for the examination to Computer Services. If the student fails to submit the laptop used for the examination to Computer Services within 3 business days, no further investigation will take place and the exam will be submitted to the instructor for grading.
Once it has access to the student’s laptop, Computer Services will work with Examsoft to retrieve any missing data from the laptop and/or to investigate the student’s claim. If during the investigation, the missing text or exam is found to be accessible, then the exam will be submitted to the instructor.
Upon the conclusion of the Computer Services investigation, the Associate Dean/Registrar, Dean of Students and an Academic Associate Dean will review the findings of the investigation, including the detailed reports provided by Examsoft regarding keystrokes and user initiated commands. Absent indication of an Examsoft-caused or computer-caused malfunction out of the control of the student, no relief will be granted and the exam will be submitted to the instructor for grading.
If, after conducting their review, the Associate Dean/Registrar, Dean of Students and an Academic Associate Dean believe by a preponderance of the evidence that:
1) there was a malfunction;
2) the malfunction was not a result of the student’s failure to follow the laptop exam rules; and
3) the malfunction caused the text to be missing,
then the Associate Dean/Registrar, Dean of Students and an Academic Associate Dean will determine what relief to offer the student.
The decision of the Associate Dean/Registrar, Dean of Students and an Academic Associate Dean whether to grant relief and, if granted, the nature of any relief is final.
1. The right to inspect and review your education records (with certain limited exceptions) within 45 days of the day Suffolk University receives your request for access. You should submit any such request to the Registrar’s Office in writing, identifying the records you wish to inspect. The Registrar’s Office will make arrangements for access and notify you of the time and place where the records may be inspected.
2. The right to request the amendment of your education records if you believe them to be inaccurate. You should submit any such request to the Registrar’s Office in writing, clearly identifying the records that you want to have amended and specifying the reasons you believe them to be inaccurate. The Registrar’s Office will notify you of its decision and, if the decision is negative, of your right to a hearing regarding your request for amendment. Additional information regarding the hearing procedures will be provided to you at that time.
3. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Suffolk University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
4. The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent FERPA authorizes disclosure without consent.
One such exception permits Suffolk University to disclose personally identifiable information in education records to “school officials” with “legitimate educational interests.” A “school official” is any person employed by Suffolk University in any administrative, supervisor, academic or research, or support staff position; any person or company with whom Suffolk University has contracted (such as an attorney, auditor, or collection agent); any person serving on Suffolk University’s Board of Trustees; or any student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a “legitimate educational interest” if the official needs to review an educational record in order to fulfill the official’s professional responsibility.
Another exception permits Suffolk University to disclose your “directory information” to anyone within the Suffolk University community and to the general public. Suffolk University has designated the following as directory information: name, address, e-mail address, telephone listing, photograph, date and place of birth, grade level, enrollment status, dates of attendance, major field of study, degrees, honors and awards received, participation in officially recognized activities and sports, height and weight of members of athletic teams, and the most recent educational agency or institution attended. All other student information will not be released to students, parents, or outside agencies unless accompanied by a written release of information, signed by the student, which complies with the requirements of FERPA, unless the disclosure of information is authorized by FERPA.
Students may request that directory information not be released to any person without their prior written consent by completing a Request to Prevent Disclosure of Directory Information form, available in the Registrar’s Office. Students may give such notification at any time, but it will be effective only prospectively.
Suffolk University also discloses education records without a student’s consent to officials of another school in which a student seeks or intends to enroll. Information on other exceptions authorizing Suffolk University to disclose education records without a student’s consent is available through the Registrar’s Office.
Suffolk University Law School publishes directory information to members of the Law School community in order to foster community and further the educational objectives of the Law School. In particular, the Law School includes directory information in the following internal publications and databases:
Paper Directory: Suffolk University Law School publishes an annual paper directory which includes the following information about entering students: name, photograph, year/section, and undergraduate institution. This paper directory is distributed to all law school faculty, administration and staff for internal use only. Please complete a Student Directory Opt-Out Request to opt-out of inclusion in the paper directory.
Campus Cruiser: Suffolk University Law School maintains Campus Cruiser, a portal accessible through the internet by members of the Suffolk University Law School community. Campus Cruiser contains the following directory information about students: name, class year, day or evening program, joint degree program, area of concentration, area of interest, semester of enrollment and clubs. Only those students who are also members of the same communities will be able to view names and @ccmail.suffolk.edu email addresses within that community. Please complete a Student Directory Opt-Out Request to opt-out of inclusion in Campus Cruiser.
Blackboard: Suffolk University Law School maintains Blackboard, which is a course learning management tool. When students post a message to a discussion board, their name and e-mail address will appear, unless they post anonymously. Students may also choose to include additional information (for example, address or telephone number) and may make this contact information available to members of the class or those in the directory on the Blackboard system. Please complete a Student Directory Opt-Out Request to opt-out of inclusion in Blackboard.
We encourage all students to participate in these methods of communication; however, we recognize your right, under FERPA, to “opt-out” from the release of directory information. Please note that, even if you opt-out, photos and all other directory information will always be available to law school faculty, administration and staff with legitimate educational interests as defined by FERPA.
Those wishing to withhold information and/or photos from the above paper and online directories must submit a completed Student Directory Opt-Out Request to the Registrar’s Office no later than Friday of the first week of classes. Please note that online information and/or photos may be removed at a later date only in extraordinary circumstances and with permission of the Dean of Students.
The library policy regarding food or drink is as follows:
A. There shall be no food or drink in the computer labs and the Research Instruction Room.
B. Beverages are allowed in rooms 555 and 615B if in permanent, spill-proof containers. No other food or beverages are allowed in rooms 555 and 615B.
C. Food and drink are allowed in the rest of library but patrons should be mindful and respectful of library property and fellow patrons by avoiding spills/mess and keeping noise and odors to a minimum.
Law Academic Technology Policy
The Academic Technology policy regarding food and drink is as follows:
There shall be no food or drink in any computer lab located in Rm. 655. This includes permanent, spill-proof containers.
Policy for Sargent Hall
(excluding the library and law academic technology services)
There is no food or drink allowed anywhere in Sargent Hall except the cafeteria, dining room, private offices, and rooms or locations where food is served during an approved school sponsored event. Beverages are allowed in other areas if in permanent, spill-proof containers.
Suffolk University does not tolerate any form of hazing. In compliance with the Commonwealth of Massachusetts’ Anti-Hazing Statute, the University annually provides each student with a copy of the state law and requires officers of student organizations to distribute a copy of the law to all members.
See G.L. c. 269, §§ 17-19.
§17. Hazing; organizing or participating; hazing defined
Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not more than one year, or both such fine and imprisonment.
The term "hazing" as used in this section and in sections eighteen and nineteen, shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or forced physical activity which is likely to adversely affect the physical health or safety of any such student or other person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation.
Notwithstanding any other provisions of this section to the contrary, consent shall not be available as a defense to any prosecution under this action.
§18. Failure to report hazing
Whoever knows that another person is the victim of hazing as defined in section seventeen and is at the scene of such crime shall, to the extent that such person can do so without danger or peril to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably practicable. Whoever fails to report such crime shall be punished by a fine of not more than one thousand dollars.
§19. Copy of Secs. 17 to 19; issuance to students and student groups, teams and organizations; report
Each institution of secondary education and each public and private institution of post secondary education shall issue to every student group, student team or student organization which is part of such institution or is recognized by the institution or permitted by the institution to use its name or facilities or is known by the institution to exist as an unaffiliated student group, student team or student organization, a copy of this section and sections seventeen and eighteen; provided, however, that an institution's compliance with this section's requirements that an institution issue copies of this section and sections seventeen and eighteen to unaffiliated student groups, teams or organizations shall not constitute evidence of the institution's recognition or endorsement of said unaffiliated student groups, teams or organizations.
Each such group, team or organization shall distribute a copy of this section and sections seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of each such group, team or organization, acting through its designated officer, to deliver annually, to the institution an attested acknowledgement stating that such group, team or organization has received a copy of this section and said sections seventeen and eighteen, that each of its members, plebes, pledges, or applicants has received a copy of sections seventeen and eighteen, and that such group, team or organization understands and agrees to comply with the provisions of this section and sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of post secondary education shall, at least annually, before or at the start of enrollment, deliver to each person who enrolls as a full time student in such institution a copy of this section and sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of post secondary education shall file, at least annually, a report with the board of higher education and in the case of secondary institutions, the board of education, certifying that such institution has complied with its responsibility to inform student groups, teams or organizations and to notify each full time student enrolled by it of the provisions of this section and sections seventeen and eighteen and also certifying that said institution has adopted a disciplinary policy with regard to the organizers and participants of hazing, and that such policy has been set forth with appropriate emphasis in the student handbook or similar means of communicating the institution's policies to its students. The board of higher education and, in the case of secondary institutions, the board of education shall promulgate regulations governing the content and frequency of such reports, and shall forthwith report to the attorney general any such institution which fails to make such report.
The Law School’s disciplinary processes will be applied in cases of alleged hazing.
Students may voluntarily withdraw from Suffolk University Law School at any time during matriculation at Suffolk University. In addition, students may request a Leave of Absence in accordance with Law School Rules and Regulations V. However, situations as described below may arise when the Law School determines on an individualized, case-by-case basis that a student may need to be involuntarily placed on a Leave of Absence from the Law School.
When a student demonstrates conduct that violates the Suffolk University Law School standard of Student Conduct (Law School Rules and Regulations XI) or other Suffolk University or Law School policies, that conduct will be addressed through the appropriate disciplinary processes. This Policy is not intended to be disciplinary in nature. Rather, this Policy outlines the criteria and procedures for when and how a student may be involuntarily placed on a Leave of Absence from the Law School for demonstrating behavior that creates a direct threat to the safety or health of the student or others or that unreasonably disrupts the normal education processes and orderly operation of the University. There may be situations in which both this Policy and the Student Discipline Process and/or other Suffolk policies are applicable.
Criteria for an Involuntary Leave of Absence
A student may be involuntarily placed on a Leave of Absence from Suffolk University Law School if the Law School determines on an individualized, case-by-case basis, in accordance with the procedures listed below, that the student:
(a) Demonstrates behavior that is unreasonably disruptive to the normal education processes and orderly operation of the Law School or Suffolk University;
(b) Demonstrates behavior that endangers him/herself, or that creates a direct threat that the student may endanger him/herself; or
(c) Demonstrates behavior that endangers others or that creates a direct threat that the student may endanger others.
Involuntary Leave of Absence Process
If it becomes evident (through observed behavior or by report(s) from faculty, staff, students or others) that a Leave of Absence from the Law School may be in the best interest of a student and the Law School, and the student does not agree, then the following procedures will be engaged:
Under this policy, notice is deemed to be given if sent by e-mail to a student’s Suffolk University e-mail address.
The Law School reserves the right to place a student on an immediate interim Leave of Absence that will remain in effect until a final decision is made pursuant to the procedure, unless, before a final decision is made, the Law School determines that the reasons for imposing the interim Leave of Absence no longer exist.
Other Applicable Policies
Action under the this policy does not preclude the Law School from taking action under other applicable policies including, but not limited to, the Student Disciplinary Procedure, the Sexual Harassment Policy and the Law School’s Academic Standards.
A student who wishes to take a Voluntary Leave of Absence or withdraw from Suffolk University Law School must submit a completed Withdrawal or Voluntary Leave of Absence Request to the Registrar’s Office. The Registrar’s Office will process the paperwork related to the withdrawal or Voluntary Leave of Absence, including obtaining the approval of the Associate Dean/Registrar, Dean of Students or an Associate Dean in accordance with the Rule and Regulations.
Voluntary Leave of Absence:
If a student is currently unable to continue the study of law, the student may take a Leave of Absence for up to one academic year. A student who wishes to take a Voluntary Leave of Absence must submit the Voluntary Leave of Absence Form to the Registrar’s Office. If the Leave of Absence is for medical/psychological reasons, the student must support the request with medical documentation and, at the conclusion of the Leave of Absence, will be required to submit medical documentation to confirm the student’s ability to return to school. The documentation supporting a return to school will be reviewed by the “Leave of Absence Committee.” The Leave of Absence Committee will be comprised of the Dean of Students (or designee), one Law School Associate Dean and the Director of University Health and Wellness (or designee). Additional Law School or University Administrators will be added to the committee if and when appropriate.
As a general matter, a student will not be permitted to resume his or her studies unless the Leave of Absence Committee is satisfied that the student has the ability to complete law school and has the judgment and integrity to function as a member of the profession. For example, the Leave of Absence Committee must be satisfied that the problems which precipitated the leave are resolved and that the student is able to handle all of the physical or emotional stress, as applicable, of attending law school, and that there is no significant risk of danger to the student or others or of disruption to the Law School or University environment. The Leave of Absence Committee may require the student to make available relevant health records, to permit the Leave of Absence Committee to communicate directly with the student’s physicians or counselors, and, in appropriate circumstances, to undergo additional medical/psychological evaluation.
Reentry may be conditional. For example, a student may be required to engage in regular and ongoing medical, psychiatric or psychological treatment when specifically related to the conditions giving rise to the leave if the Leave of Absence Committee believes that, without such ongoing treatment, the individual will not be able to function effectively as a student or will pose a significant risk to the health or safety of himself or others or a significant risk of disruption to the Law School or University environment.
If the Leave of Absence Committee determines that the student will not be permitted to return to the Law School, the decision may be appealed to the Dean of the Law School (or his/her designee). The Dean’s decision (or that of his/her designee) will be final.
No student may take a Voluntary Leave of Absence after the examination period begins or while consideration of his or her academic standing is pending. A student granted a Leave of Absence is entitled to return to the Law School at the end of the term of the leave without reapplying for admission. A Leave of Absence will be granted to a first year student only under extraordinary circumstances. A Leave of Absence is considered a withdrawal for financial aid purposes and may result in the student owing money to the Law School and in the student’s federal loan entering repayment.
Students on a Voluntary Leave of Absence will not have locker access during the Leave of Absence. All locker contents must be removed within 10 calendar days of approval of the Voluntary Leave of Absence, or they will be considered abandoned property and confiscated by the Law School.
Students on a Leave of Absence will continue to have access to:
• Student ID Card, Email, Westlaw and Lexis, Blackboard, Campus Cruiser, Library
A student who wishes to withdraw from the Law School must submit the Withdrawal Form to the Registrar’s Office. Withdrawal from the Law School must be approved by an associate dean. No student may withdraw after the examination period begins or while consideration of his or her academic standing is pending (see information for Financial Aid Recipients below).
Access to the following services will be deactivated within 10 calendar days of approval of withdrawal:
• Student ID Card, Email, Westlaw and Lexis, Blackboard, Campus Cruiser, Library
• Locker; Prior to removal of contents please contact a member of the Registrar’s staff for assistance. Contents not removed within 10 calendar days of approval of withdrawal will be considered abandoned property and will be confiscated by the Law School.
Information for Financial Aid Recipients:
The Office of Financial Aid is required to recalculate federal student aid eligibility for students who withdraw, drop out, are dismissed, or take a Leave of Absence prior to completing 60% of a semester. In some cases, federal loans already disbursed to the student may need to be returned to the lender. This may result in the student owing money to Suffolk University.
Students with federal student loans are required by the federal government to complete exit counseling upon their departure from Suffolk University Law School. Exit counseling information is available on the Office of Financial Aid’s website. Federal loans will enter their grace or repayment periods as of the effective date of withdrawal.
Note that a Voluntary Leave of Absence is treated as a Withdrawal for federal student aid purposes. This means that federal loans will enter their grace or repayment periods during the Voluntary Leave of Absence. In addition, a student must complete exit counseling when taking a Voluntary Leave of Absence. To receive financial aid in future semesters, students must be making Satisfactory Academic Progress. Students must have a cumulative GPA of 2.0 and must have earned at least 67% of cumulative attempted credits at each point satisfactory academic progress is measured. Please see the Office of Financial Aid for further information.
Suffolk University does not tolerate any behavior that constitutes harassment on the basis of race, color, sex, religion, national origin, veteran’s status, sexual orientation, or disability. In light of this harassment policy, it is appropriate to further clarify that Suffolk University, its religious groups, and its religious coordinators are committed to mutual respect and non-proselytization. Any form of religious harassment and manipulation is opposed, while the roles of personal freedom, doubt, and open critical reflection in healthy spiritual growth are affirmed. Religious harassment is constituted by coercive behavior that affects one’s personal freedom to choose one’s own religious practices.
Suffolk University does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, gender expression, genetic information, Vietnam-era or disabled-veteran status in its employment, admission policies, or in the administration or operation of, or access to its academic and non-academic programs and policies. It does not discriminate on the basis of disability in violation of Section 504 of the Rehabilitation Act of 1973.
Inquiries regarding disabilities and Section 504 of the Rehabilitation Act may be directed to the appropriate coordinator:
* Students and student applicants in the College of Arts and Sciences and the Sawyer Business School -- Dean of Students, Stahl Center, 12th floor, tel: 617.573.8239, TDD: 617.557.4875
* Students, student applicants, and faculty in the Law School -- Dean of Students in the Law School, Sargent Hall,4th floor, tel: 617.573.8157
* Faculty and faculty applicants in the College of Arts and Science -- Dean of the College, Donahue, 1st floor, tel: 617.573.8265
* Faculty and faculty applicants in the Sawyer Business School -- Dean of the Sawyer School, Stahl Center, 12th floor, tel: 617.573.8300
* Other employees and applicants for employment -- Director of Human Resources, Stahl Center, 5th Floor, tel: 617.573.8415
Inquiries regarding Title IX as it applies to students faculty and staff of the Law School may be directed to the Dean of Students of the Law School.
Inquiries regarding Title IX as it applies to other students, faculty and staff, and other federal and state non-discrimination legislation may be directed to the Director of Human Resources, Stahl Center, 5th Floor, tel: 617.573.8415.
As an urban institution in the heart of Boston, Suffolk University Law School does not provide parking for students. However, the Law School participates in the Semester MBTA Program which offers students the opportunity to prepay for a semester of T-passes at a savings of 11%. Please see MBTA Pass Program page (http://www.law.suffolk.edu/forms/upload/mbtapass.pdf) for more information.
In addition, the Law School has discounted parking arrangements with several area garages.
Boston Common Underground Garage
Entrance on Charles Street (across from Public Garden)
No vehicles over 6’3”
Weekday Rates (6AM—4PM):
Up to 1 hour Parking Rate $10
Up to 2 hours Parking Rate $14
Up to 3 hours Parking Rate $18
Up to 10 hours Parking Rate $23
Max Rate (24 hours) $28
In after 4PM, out by 8AM $12
In 6AM on Sat. or Sun. and exit by 8AM the next morning $12
In 6AM on Sat. and exit by 8AM on Monday morning $24
Center Plaza Garage
Entrances on Somerset Street and Tremont Street
00-30 minutes Parking Rate $7
30-60 minutes Parking Rate $14
60-90 minutes Parking Rate $22
90-120 minutes Parking Rate $32
120+ minutes Parking Rate $36
Early Bird Special
Enter by 9am, out by 4pm $24
Overnight Parking Rate
In after 4PM, out by 6AM $13
Special rates for Suffolk Students:
All Day: In by 6:00AM, out after 6:00PM $20
Overnight: In by 3:30PM, out by 6AM $8
To receive the discounted Suffolk rates, you must purchase a minimum of five “Chaser Tickets” from the Center Plaza Garage Office. Suffolk I.D. required.
For further information on area garages, rates, and early bird specials:
NOTE: The above rates are as of August 2013 and are subject to change. For more information contact the garage at the number listed above.
Bicycles: Bicycles are not permitted inside the building with the exception of the parking garage area which is located in the basement of 120 Tremont Street. There is a small bicycle rack located in the Suffolk Law School garage for students and staff members of the law school. All Suffolk University students and staff that wish to use the bicycle rack in the garage will be required to register their bicycle. Registration forms are available in the security office in the garage. A list of bicycle riders will be maintained at the security desk.
Registered bike riders can access this area by utilizing the red campus assistance call box located outside the building off of Hamilton Place. Registered bike riders entering the garage must check in with the security officer assigned to the garage. Bicycles must be properly secured. Any bicycles left over 30 days will be removed. We strongly recommend always securing your bicycle every time, whether in the garage or outside of the university. We also recommend a U-shaped lock for bicycles due to the sturdy design and increased security it provide over a wire or chain lock.
Motorcycles: Outside the Donahue building (41 Temple Street) there is a small area in which students and staff members can park their registered motorcycles. All motorcycles should be properly secured. Any and all motorcycles that are left over 30 days are subject to being towed as well as any that are considered a public safety concern. The area is named “President’s Lot,” and is in between Ridgeway Lane and Temple Street. When walking past the Donahue building and down Temple Street (when Donahue is on your left hand side) the lot is immediately after the Donahue Building.
Students must have all notices for posting approved by the Law School Dean of Students Office. Notices may only be posted on bulletin boards or magnetic boards designated by the Dean of Students Office. The Dean of Students’ Office will approve only notices involving law school-sponsored events and activities.
University policy prohibits posting of notices in which alcoholic beverages are used as an enticement for attendance at the event or activity.
Once notices have been approved by the Dean of Students Office, students must comply with the following guidelines:
SBA-recognized student organizations may post notices only on bulletin boards designated for SBA or General Announcements.
Other approved student notices may be posted only on General Announcements bulletin boards and magnetic boards (fourth floor only).
Flyers and Posters
• Only 11”x17” posters are allowed to be posted on the fourth floor magnetic boards.
• Upon request, one free color 11” x 17” poster can be provided for an approved event. To arrange printing contact Luis Brum at firstname.lastname@example.org.
• All flyers must be approved and date stamped by the Deans of Students Office and may only be posted for a two week period.
• Posters and/or easels of any size may not be placed on the first and fourth floors at any time.
• Posters and/or easels of any size may only be used to advertise events being held in the first floor Function Room, Large Moot Court Room, and Faculty Dining Room, and may be placed outside the respective rooms only on the day of the event.
Thumb-tacks must be used to post notices on bulletin boards. Do not staple notices to the bulletin boards.
Do not post notices on walls, lockers, doors, windows, in elevators, or in restrooms.
The options to post announcements under this policy do not apply to vendors. Vendors must adhere to the Vendor Policy.
Suffolk University is authorized by statute to operate as a postsecondary educational institution and confer law degrees in Massachusetts. Suffolk University Law School is accredited by the American Bar Association (ABA). If you feel that Suffolk University Law School has failed to meet your expectations, you are encouraged to attempt to resolve the issue directly with the Law School or the appropriate University office, if relevant. If your concerns are not resolved through that process and the concerns relate to a matter set forth in the law school accreditation standards of the ABA, you may file a complaint in accordance with the ABA Standard 512 Statement. Concerns not otherwise resolved by the law school or the relevant University office that relate to an accreditation or regulatory matter governed by the Commonwealth of Massachusetts may be referred to the Massachusetts Office of the Attorney General, Public Charities Division, One Ashburton Place, Boston, MA 02108.
Suffolk University Law School prohibits the audio and/or video recording of class lectures absent the express consent of the professor. Students who record class lectures without express permission may be subject to disciplinary action.
Students who have the express consent of a professor to record a class must make their own arrangements to record the class. University Media Services (UMS) is not available to record classes for individual students.
Unless otherwise expressly permitted by the professor, permission to record a class applies exclusively to the student who received permission from the professor. The recording may not be accessed or utilized by any other individual. No replication of the recording may be made without the express permission of the professor.
The Dean of Students will ask Media Services to record all classes held during certain religious observances including, but not limited to, Rosh Hashanah, Yom Kippur, Passover, and Good Friday. In such cases, faculty participation is voluntary.
Any professor may make any changes to the procedure regarding the recording of his or her own classes.
Students who are requesting recording of classes under the Americans with Disabilities Act must contact the Law School Dean of Students.
In accordance with the above policy, all students should be aware that any class, and discussions held therein, may be subject to recording.
Location: 73 Tremont Street, 13th Floor
Web site: http://www.suffolk.edu/explore/5261.php
It's important to be ready to take action in the unlikely event of an emergency at Suffolk. The Office of Risk Management has established specific emergency procedures for various emergency situations.
All Suffolk University students are required to submit (or confirm) current emergency contact information each semester, and when such information changes.
Contact information provided will be recorded in Rave, the University’s emergency notification system. In the event of an emergency on campus, or a school closing due to weather or other non-emergency, you will be notified via one or all of the following ways, depending on the event and the information you have provided: home and cell phone, text message and email.
It is the students’ responsibility to maintain accurate and up-to-date contact information with the University.
In some emergency situations emergency responders may order protective actions for persons who live or work on campus. Typically, these protective actions are to evacuate to a safer area or to shelter in place. Shelter in Place is a protective action to stay inside a building to avoid external hazards such as severe weather, hostile intruder, or a hazardous material release. Shelter in Place is implemented to protect the safety and welfare of our students and staff. When Shelter in Place is warranted, you will be advised by University officials via the emergency notification system or other appropriate means.
General Steps to Shelter in Place:
1. Stay where you are or go into the nearest room with a door
2. Close the doors
3. Close the windows
4. Close the blinds or curtains
5. Silence all audio equipment and cell phones
6. Wait for the "all-clear" message from authorities
Note: Just like fire drills, shelter in place drills will be performed.
Important fire safety information and evacuation procedures are provided to all students at the beginning of each semester. Since the type of fire alarm system and the procedures that must be followed vary slightly for each University building, students are required to familiarize themselves with the evacuation procedures for each building that they have classes in or occupy. All building occupants are responsible for becoming familiar with and adhering to the emergency evacuation procedures and for evacuating the building when an alarm is sounded. Follow the instructions of the Suffolk University Police Department personnel or other emergency officials.
When the alarm sounds in 120 Tremont St:
Follow the instructions of the communication message if given in the building.
Evacuate the building immediately if there is no communication message.
Use the closest available exit stairwell to evacuate the building.
Do NOT use elevators.
When exiting the building, use sidewalks and walk away from the building to allow for access by the Boston Fire Department and emergency personnel.
Go to the designated assembly area located on Bosworth St, at the corner with Chapman Place (this is the area between the Beantown Pub and the Nine-Zero Hotel)
Information on assembly areas for other Suffolk buildings can be found at http://www.suffolk.edu/explore/5268.php
Do not re-enter the building until the Boston Fire Department or emergency personnel have given the all clear.
How to Report a Fire
Persons discovering a fire, smoky condition, or explosion should:
• Pull the nearest fire alarm/pull station. This will notify the Boston Fire Department that there is a fire in the building. Fire alarm pull stations are located next to the interior stairwell doors.
• Walk to the nearest stairway or exit and leave the building. Do not use elevators during a fire.
Fire extinguishers should be used by trained personnel only. The safe evacuation of the building is the number one priority.
Procedures for clothing on fire
• Roll the person around on floor, smother flames with a fire blanket, or drench with water if safety shower is immediately available.
• Pull the nearest fire alarm/pull station. This will notify the Boston Fire Department that there is a fire in the building. Fire alarm pull stations are located next to the interior stairwell doors.
• Obtain medical attention by calling Suffolk University Police at extension 8111 or (617) 573-8111.
• In the event that weather or other emergency conditions warrant the all-day closing, delayed opening or early closure of the University, announcements will be made via the University Emergency Messaging System; no school closing notifications will be made before 5:30 a.m. School closing information will also be posted on the website.
• In the event that weather or other emergency conditions warrant the all-day closing, delayed opening or early closure of the University, announcements will be made on the following radio and television stations, and websites:
Radio stations: WBZ 1030 AM
Television Channels: WBZ-TV Channel 4, WCVB-TV Channel 5, WHDH-TV Channel 7, FOX25-TV Channel 25
• Please call 866-312-2632 for updated messages. Do not call the University Police Department, switchboard, administrative offices, radio, or television stations to verify University closing.
Online classes are typically not cancelled due to weather.
• When classes are delayed or canceled, the cancellation will apply to the entire University, including all three schools – Arts & Sciences, including NESAD, Business, and Law – as well as libraries and all University activities (Student Affairs, athletic events, performances, etc.), but does not impact online classes.
• Weekend and holiday closings or delays will be handled in the same manner as weekdays.
Federal regulations require that students demonstrate satisfactory academic progress (SAP) in their educational program in order to maintain eligibility for financial aid. SAP is established and reviewed by the Law School’s Office of Financial Aid (“OFA”) and is evaluated independently from the academic and other standards set forth in the Law School’s Official Rules and Regulations. Because there are two different standards involved, it is possible for a student to be making satisfactory academic progress as determined by the Office of Financial Aid (“OFA”), but fail to be in good academic standing under the Law School’s Rules and Regulations. It is also possible for a student to be in good academic standing under the Law School’s Rules and Regulations, but not be making satisfactory academic progress as determined by the OFA.
Satisfactory Academic Progress Requirements
Procedure for Measuring Satisfactory Academic Progress
Suffolk University Law School may grant exam accommodations to students whose first language is not English. Please note that exam accommodations are granted to allow students whose first language is not English to become acclimated to the law school examination process.
The following criteria assist in determining the appropriateness of accommodations:
1. Students who attended a secondary school where instruction was primarily or exclusively in English are not eligible.
2. Students who attended a college or university for two or more years where instruction was primarily or exclusively in English are similarly not eligible.
Any eligible international student who is seeking exam accommodations must complete and submit the online Second Language Exam Accommodation Request Form NO LATER THAN SIXTY DAYS prior to the commencement of the examination period. Students needing assistance completing the form should contact the Dean of Students Office with questions.
Students granted second language accommodations may receive extended time on their examinations. However, an accommodation of additional time on examinations in subsequent semesters and/or academic years is not automatic. Please note that second language accommodations are not available for papers, class assignments or oral presentations. In addition, second language accommodations will only be granted for take-home examinations for which the student has less than 24 hours in which to complete the exam (no second language accommodations will apply to take-home exams in which the student has at least 24 hours in which to complete the exam).
To request second language exam accommodations please click here.
Animals, including pets, are not permitted in Suffolk University buildings with the exception of approved Service and/or Assistance Animals.
Suffolk University recognizes the importance of Service and Assistance Animals to individuals with disabilities and has established the following policy regarding Service and Assistance Animals. This policy ensures that people with disabilities, who require the use of Service or Assistance Animals as a reasonable accommodation, receive the benefit of the work or tasks performed by such animals and/or the therapeutic support they provide. Suffolk is committed to allowing people with disabilities the use of a Service or Assistance Animal on campus to facilitate their full-participation and equal access to the University’s programs and activities, in accordance with the rules set forth below. Set forth below are specific requirements and guidelines concerning the appropriate use of and protocols associated with Service Animals and Assistance Animals.
Who to Contact for More Information on Service and Assistance Animals
Students with disabilities in the College of Arts and Sciences or the Sawyer School of Business should contact the Office of Disability Services. Students in the Law School should contact the Law Dean of Students Office. Employees should contact Human Resources. Visitors to Suffolk’s campus wishing to use a Service or Assistance Animal should contact the coordinator of the program or event that they will be attending. Suffolk University reserves the right to amend this policy as circumstances require.
Section I. Definitions
A "Service Animal" is a dog that has been individually trained to do work or perform tasks for the benefit of an individual with a disability. In some cases, a miniature horse may be permitted as a Service Animal. Other animals, whether wild or domestic, do not qualify as Service Animals. Examples of such work or tasks include guiding a person with impaired vision, alerting a person with a hearing impairment, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, and/or performing other duties. Service Animals are working animals, not pets. The work or task a Service Animal has been trained to provide must be directly related to the person’s disability. Dogs, whose sole function is to provide comfort or emotional support, do not qualify as Service Animals.
“Assistance Animals” are (1) animals that work, provide assistance, or perform tasks for the benefit of a person with a disability, or (2) animals that provide emotional support which alleviates one or more identified symptoms or effects of a person's disability. Some, but not all, animals that assist persons with disabilities are professionally trained. Other Assistance Animals are trained by their owners. In some cases, no special training is required. One must consider whether or not the animal performs the assistance or provides the benefit needed as a reasonable accommodation by the person with the disability.
A “Pet” is an animal kept for ordinary use and companionship. A pet is not considered a Service Animal or an Assistance Animal. It is not covered by this policy. Individuals are not permitted to keep or bring pets, on University property or in University housing.
The “Owner” is the student or other covered person who has requested the accommodation and has received approval to bring the approved Service Animal or Assistance Animal on campus.
Section II. Service Animals
Individuals planning to bring their Service Animals to university buildings and at university events are required to follow the steps outlined below:
Requests for Service Animals in university buildings, residence halls and/or at university events do NOT require documentation of disability.
A student in the College of Arts & Sciences or Sawyer Business School seeking to bring a Service Animal to University buildings and/or University events must make a formal request by submitting a “Service Animal Request Form” to the University’s Office of Disability Services.
A student in the Law School seeking to bring a Service Animal to University buildings and/or University events should contact the Law School Dean of Students Office.
An employee seeking to bring a Service Animal to University buildings and/or University events must make a formal request by submitting a “Service Animal Request Form to the University’s Office of Human Resources.
A residential student seeking to keep a Service Animal in University housing must make a formal request to the University’s Office of Disability Services. To do so, the residential student must submit the appropriate “Housing Accommodation Form.” This form is due to the Office of Disability Services no later than June 1st for new students and February 1st for returning students. While applications submitted after these dates will be accepted and considered, Suffolk University cannot guarantee that it will be able to meet late applicants’ accommodation needs.
The Office of Disability Services will arrange a meeting with the residence student requesting that a Service Animal be housed in University housing. This policy will be carefully reviewed with the residence student at that time.
The Department of Residence Life & Housing will make a reasonable effort to notify tenants in the residence building where the Service Animal will be located. Students with medical condition(s) who are affected by animals (e.g., respiratory diseases, asthma, severe allergies) are asked to contact the Office of Disability Services if they have a health or safety related concern about exposure to a Service Animal. The University is prepared to also reasonably accommodate individuals with such medical conditions that require accommodation when living in proximity to Service Animals.
The Office of Disability Services and the Office of Residence Life and Housing will resolve any conflict in a timely manner. Staff members will consider the conflicting needs and/or accommodations of all residence students involved.
All roommates, suitemates or apartmentmates of the Owner must sign an agreement acknowledging that the Service Animal will be in residence with them. In the event that one or more roommates, suitemates or apartmentmates do not approve, either the owner and the Service Animal or the non-approving roommates or suitemates, as determined by the Department of Residence Life & Housing, may be moved to a different location.
Upon approval of a Service Animal, the residence student’s roommate(s), suitemate(s) or apartmentmate(s) will be notified (if applicable) to solicit their acknowledgement of the approval, and notify them that the approved animal will be residing in shared assigned living space.
Upon approval of a Service Animal, staff in the Department of Residence Life & Housing will be notified as appropriate.
Individuals, whose request for a Service Animal through this process is not granted, will have the opportunity to appeal such decisions. Individuals will receive information about the appeals process upon notification of the decision regarding the request for disability accommodations. Appeals will be heard by the following as appropriate:
• Students in CAS or SBS: Senior Associate Dean of Students, or his/her designee
• Students in the Law School: Law School Dean of Students, or his/her designee
• Employees: Director of Human Resources, or his/her designee
• Visitors or Guests to Campus: Director of Facilities, or his/her designee
The following pertains to the health and wellbeing of a Service Animal:
Vaccination: In accordance with local ordinances and regulations, the Service Animal must be immunized against diseases common to that type of animal. Dogs must have current vaccination against rabies and wear a rabies vaccination tag. Local licensing requirements are followed.
Training: Service Animals must be individually trained to do work or perform tasks for the benefit of the individual with a disability.
Control: If appropriate, the Service Animal must be on a leash, unless the leash would inhibit the animal's ability to be of service. Otherwise the Service Animal must be under voice control.
Other Conditions: The Office of Disability Services, the Law School Dean of Students or Human Resources may place other reasonable conditions or restrictions on the Service Animal depending on the nature and characteristics of the Service Animal.
Section III. Assistance Animals
A residence student requesting permission to keep an Assistance Animal in University housing must make a formal request to the University’s Office of Disability Services. To do so, the residence student should submit the appropriate “Housing Accommodation Form,” as well as documentation of their disability to be reviewed by the Office of Disability Services. The form is available online at www.suffolk.edu/disability. This form is due to the Office of Disability Services no later than June 1st for new students and February 1st for returning students. While applications submitted after these dates will be accepted and considered, Suffolk University cannot guarantee that it will be able to meet late applicants’ accommodation needs, including any needs that develop during the semester.
Documentation of the need for an Assistance Animal should follow the Office of Disability Services guidelines for documentation of disability, and should generally include the following information:
• Verification of the student’s disability from a physician, psychiatrist, social worker, or other mental health professional,
• Statement on how the animal serves as an accommodation for the documented disability, and
• Statement on how the need for the assistance animal relates to the ability of the student to succeed at the University.
• Current documentation of items requested must be dated within the last 12 months.
The Office of Disability Services will review documentation and arrange a meeting with the residence student requesting that an Assistance Animal be permitted in University housing. This policy will be carefully reviewed with the residence student at that time.
The Department of Residence Life & Housing will make a reasonable effort to notify tenants in the residence building where the Assistance Animal will be located. Students with medical condition(s) who are affected by animals (e.g., respiratory diseases, asthma, severe allergies) are asked to contact the Office of Disability Services if they have a health or safety related concern about exposure to an Assistance Animal. The University is prepared to also reasonably accommodate individuals with such medical conditions that require accommodation when living in proximity to Assistance Animals.
The Office of Disability Services and the Office of Residence Life and Housing will resolve any conflict in a timely manner. Staff members will consider the conflicting needs and/or accommodations of all residence students involved.
All roommates, suitemates or apartmentmates of the Owner must sign an agreement allowing the Assistance Animal to be in residence with them. In the event that one or more roommates, suitemates or apartmentmates do not approve, either the owner and the Assistance Animal or the non-approving roommates or suitemates, as determined by the Department of Residence Life & Housing, may be moved to a different location.
Upon approval of an Assistance Animal, the residence student’s roommate(s), suitemate(s) or apartmentmate(s) will be notified (if applicable) to solicit their acknowledgement of the approval, and notify them that the approved animal will be residing in shared assigned living space.
Residence students, whose request for an Assistance Animal through this process is not granted, will have the opportunity to appeal such decisions. Students will receive information about the appeals process upon notification of the decision regarding the request for disability accommodations. Appeals will be heard by the Senior Associate Dean of Students, or his/her designee.
The following pertains to the health and wellbeing of an Assistance Animal:
Vaccination: In accordance with local ordinances and regulations, the Assistance Animal must be immunized against diseases common to that type of animal. Dogs must have current vaccination against rabies and wear a rabies vaccination tag. Although not mandated, cats should have the normal shots required for a healthy animal. Local licensing requirements are followed.
Health: Assistance Animals must be in good health as documented annually by a licensed veterinarian. Documentation can be a vaccination certificate for the Assistance Animal or a veterinarian's statement regarding the animal's health. The University has authority to direct that the Assistance Animal receive veterinary attention. (Local licensing law is followed.)
Leash: If appropriate, the Assistance Animal must be on a leash, unless the leash would inhibit the Assistance Animal's ability to be of service.
Other Conditions: The Office of Disability Services may place other reasonable conditions or restrictions on the Assistance Animal depending on the nature and characteristics of the Assistance Animal.
Section IV. Owner’s Responsibilities for Approved Service and Assistance Animals in the Residence Halls
The Owner is responsible for assuring that the Approved Animal does not unduly interfere with the routine activities of the residence hall or cause difficulties for students who reside there.
The Owner is financially responsible for the actions of the Approved Animal including bodily injury or property damage. The Owner’s responsibility covers but is not limited to replacement of furniture, carpet, window, wall covering, and the like. The Owner is expected to cover these costs at the time of repair and/or move-out.
The Owner is responsible for any expenses incurred for cleaning above and beyond a standard cleaning or for repairs to University premises that are assessed after the student and Approved Animal vacate the residence. The University shall have the right to bill the student account of the Owner for unmet obligations.
The Owner must notify the Office of Disability Services in writing if the Approved Animal is no longer needed as an Approved Animal or is no longer in residence. To replace an Approved Animal, the owner must file a new “Housing Accommodation Form.”
The Owner's residence may be inspected for pests once a semester or as needed. The Department of Residence Life & Housing will schedule the inspection. If pests are detected through inspection, the residence will be treated using approved fumigation methods by a University-approved pest control service. The Owner will be billed for the expense of any pest treatment above and beyond standard pest management in the residence halls.
When outside the residence hall, the Owner of an Assistance Animal shall carry an approved Accommodation Letter from the Office of Disability Services that the animal is an Approved Animal.
Approved Animals may not be left overnight in University housing to be cared for by another student. Approved Animals must be taken with the student if they leave campus for a prolonged period.
The Department of Residence Life & Housing may relocate the Owner and Approved Animal as necessary according to the license agreement.
The Owner agrees to continue to abide by all other residential policies. Reasonable accommodation which may constitute an exception to a policy that otherwise would prohibit having an animal does not constitute an exception to any other policy.
Any violation of the above rules may result in immediate removal of the Approved Animal from the University and may be reviewed through the Student Conduct System and the Owner will be afforded all the rights and procedures provided by that process.
Should the Approved Animal be removed from the premises for any reason, the Owner is expected to fulfill his/her housing obligations for the remainder of the license agreement.
The Owner undertakes to comply with animal health and wellbeing requirements described in this policy.
Section V. Guidelines for Maintaining an Approved Service and Assistance Animals at Suffolk University
The following guidelines apply to all Approved Animals and their Owners, unless the nature of the documented disability of the Owner precludes adherence to these guidelines, and permission for a variance from the guidelines has been granted by the Office of Disability Services, Law School Dean of Students Office or Human Resources Office.
Care and Supervision
Care and supervision of the Approved Animal are the responsibility of the Owner. The Owner is required to maintain control of the Approved Animal at all times.
The Owner is also responsible for ensuring the cleanup of the Approved Animal's waste. Indoor animal waste must be placed in a sturdy plastic bag before being disposed.
Removal of Approved Animals
Suffolk University may exclude/remove an Approved Animal when 1) the animal poses a direct threat to the health or safety of others, or 2) the Approved Animal’s presence results in a fundamental alteration of the University's program, or 3) the Owner does not comply with Owner’s responsibilities in University housing or in University buildings and/or at University events.
Owners of Approved Animals are solely responsible for any damage to persons or University property caused by their animals.
Areas Off Limits to Animals
The University may prohibit the use of Approved Animals in certain locations because of health and safety restrictions (e.g. where the Approved Animals may be in danger or where their use may compromise the integrity of research). Restricted areas may include, but are not limited to: custodial closets, boiler rooms, facility equipment rooms, research laboratories, classrooms with research/demonstration animals, areas where protective clothing is necessary, wood and metal shops, motor pools, rooms with heavy machinery, and areas outlined in state law as being inaccessible to animals.
Exceptions may be granted on a case-by-case basis. To request an exception, the Owner must contact the Office of Disability Services or, in the case of law students, the Law School Dean of Students Office, or in the case of employees, Human Resources or the appropriate department representative; the person directing the restricted area has the final decision.
Requirements for Faculty, Staff, Students, and Other Members of the University Community
Members of the University community are required to abide by the following practices:
• They are to allow the Approved Animal to accompany its owner at all times and in all places on campus, except where animals are specifically prohibited.
• They are not to touch or pet the Approved Animal unless invited to do so.
• They are not to feed the Approved Animal.
• They are not to deliberately startle the Approved Animal.
• They are not to separate or to attempt to separate an Owner from his or her Approved Animal.
• They are not to inquire for details about the Owner's disabilities. The nature of a person's disability is a private matter.
Suffolk University Law School is committed to providing a successful learning and working environment for all members of its community, free from any harassing or discriminatory conduct. Sexual harassment in any form, including opposite and same sex harassment, or in any context will not be tolerated. It is discriminatory, unlawful, and clearly inconsistent with the nature of an academic community. The Law School regards such behavior as a violation of the standard of conduct required of all persons associated with the institution.
The Law School’s sexual harassment policy applies to all members of the law school community and all programs affiliated with the Law School including domestic and international internships and externships and international programs.
The Law School recognizes that sexual harassment may occur regardless of the formal position or status of each person involved. Sexual harassment is especially offensive, however, when it occurs in relationships between teacher and student, supervisor and subordinate, or between a student with a position of authority over another student. In those situations, the behavior exploits unfairly the power inherent in the position.
This policy also reflects the Law School's commitment to educate, counsel, and train all of the members of the Law School community about the nature of sexual harassment, its impact on individuals and the law school community as a whole, and the steps necessary to combat it.
Sexual harassment constitutes a form of sex discrimination which is illegal under Title VII of the Civil Rights Act of 1964, Title IX of the Elementary/Secondary Education Act of 1972, and state law. In addition to any sanctions that may be imposed by the Law School for violation of this policy, a person who sexually harasses another person may be held personally liable to the victim and be subject to sanctions independent of those imposed by the Law School.
The Dean of Students of the Law School shall serve as the law school’s Title IX coordinator and is charged with all duties of that position as described in Title IX.
Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other physical or verbal conduct of a sexual nature when it meets any of the following criteria:
A. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or academic status.
B. Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such an individual.
C. Such conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance, depriving a student or employee of the ability to participate in or derive full benefit from any educational or employment opportunity, or creating an intimidating, hostile, or offensive environment for working, learning, or living on campus. Sexual harassment can occur between any individuals associated with the Law School, e.g., an employee and a supervisor; coworkers; faculty members; a faculty, staff member, or student and a vendor or contractor; students; or a student and a faculty member.
It is difficult to define with precision what kinds of verbal or physical behavior constitute sexual harassment because it depends on circumstances such as the severity and/or pervasiveness of the conduct, the relationship between the harasser and the recipient of the harassment, whether it is part of a pattern, etc. However, Title IX regulations make clear that “a single or isolated incident of sexual harassment may, if sufficiently severe, create a hostile environment.” Although it is not possible to list all types of conduct that, if unwelcome, might under certain circumstances constitute sexual harassment, the following are some examples. The term “sexual harassment” includes, but is not limited to:
• Sexual advances, whether or not they involve physical touching;
• Some incidents of physical assault;
• Direct or implied threats that submission to sexual advances will be a condition of employment, work status, promotion, grades, references or letters of recommendation;
• Direct propositions of a sexual nature and/or subtle pressure for sexual activity that is unwanted and interferes with a person's work or academic environment;
• A pattern of conduct that unreasonably interferes with the work or academic environment (and is not legitimately related to the subject matter of a course) including:
Sexual comments or inappropriate references to gender;
Sexually explicit statements, questions, jokes, or anecdotes regardless of the means of communication (oral, written, electronic, etc.);
Unwanted touching, patting, hugging, brushing against a person's body, kissing, or leering;
Inquiries and commentaries about sexual activity, experience, or orientation;
The display of inappropriate sexually oriented materials in a location where others can view them;
Comments about or inappropriate touching of the body of another individual.
Individuals in positions of power must be aware that romantic or sexual relationships with students are fraught with danger for exploitation and pose a legal risk to both the individual and the institution.
There are special risks in any sexual or romantic relationship between individuals in inherently unequal positions of power. These relationships may be subject to concerns about the validity of consent and unfair treatment of other students or employees. Such relationships can undermine the atmosphere of trust essential to the educational process and the employment relationship. They may be less consensual than the individual whose position confers power believes. The apparent consensual nature of the relationship is inherently suspect due to the fundamental asymmetry of power in the relationship and it thus may be difficult to establish consent as a defense to an allegation of sexual harassment. The greater the institutional power differential that exists, the greater risk there is for exploited consent. Exploited consent exists when consent to a relationship is given as a function of the position of power one person occupies over another within an institution. Even when both parties consented at the outset to a romantic or sexual involvement, this past consent does not remove grounds for or preclude a charge or subsequent finding of sexual harassment based upon subsequent unwelcome conduct.
Romantic and/or sexual conduct between a member of the faculty (including adjunct faculty) and a student enrolled at the Law School may violate the faculty member's ethical obligation to the student and to the student body as a whole, may create a conflict of interest, and may contribute to a hostile environment for other students. Therefore such relationships are prohibited.
Faculty members must notify the Dean of any relationship that pre-exists the enrollment in the Law School of the student member of the relationship that would otherwise be prohibited by this policy.
A violation of this provision by a faculty member shall constitute a violation of the Suffolk University Law School Sexual Harassment Policy and Guidelines and shall subject the faculty member to the sanctions laid out in the Suffolk University Law School Sexual Harassment Policy and Guidelines.
The Law School is committed to eliminating and preventing sexual harassment of faculty, staff, students, student employees, and volunteers and to fostering an environment of respect for all individuals. The Law School promotes educational programs coordinated by the Dean of Students Office to meet the following goals:
A. Inform all individuals about their rights through training and dissemination of the sexual harassment policy;
B. Include the sexual harassment policy in orientation materials for new faculty, staff, students, and volunteers;
C. Notify persons of prohibited conduct;
D. Inform all individuals of the appropriate procedures and reporting mechanisms for addressing concerns of sexual harassment;
E. Inform the community about the problems caused by sexual harassment;
Suffolk University Law School provides several options for students, staff and faculty who believe that they have been subjected to sexual harassment prohibited by the Law School’s guidelines:
A. Seeking information and confidential advice;
B. Soliciting the aid of the Law School in attempting to reach a resolution through informal, non-disciplinary procedures; and
C. Invoking formal procedures against the alleged harasser.
The following implementation and enforcement procedures seek to promote a variety of ends:
• Information concerning the Law School’s sexual harassment policies should be widely disseminated in order to raise awareness throughout the Law School community.
• Counseling and support should be readily available to community members who believe they have been sexually harassed.
• Implementation and enforcement structures should encourage the informal resolution of grievances when appropriate, with or without the intervention of Law School officials, under the “informal complaint procedures” detailed below, since talking or writing to the alleged harasser, apprising him/her of the impact of his/her conduct, and asking him/her to stop the harassing behavior will often bring sexual harassment to a stop.
• These guidelines should encourage victims of sexual harassment to voice their complaints, whether informally or formally, without fear of adverse academic or employment consequences. As provided more fully below, retaliation of any kind for raising an issue or bringing a good faith complaint of sexual harassment is strictly prohibited and constitutes an independent basis for disciplinary action.
• The Law School should provide a supportive and safe learning and working environment, in which sexual harassment or discriminatory conduct is neither present nor tolerated.
This policy provides procedures available to complainants who are members of the Law School community, including students, professional and administrative staff, support staff, and faculty members. This policy, up to the commencement of formal complaint proceedings, also applies to all members of the Law School community who are accused of sexual harassment. The formal complaint proceedings outlined in this policy apply to faculty and students only. Any formal complaint resolution proceedings involving administrators or staff accused of a violation of this policy will be governed by Suffolk University personnel policies.
The informal and formal complaint procedures set forth below are internal administrative procedures of the Law School. As to those forms of sexual harassment that also violate state or federal law, an aggrieved party may also file a complaint with the appropriate local, state, or federal agency or in a court with jurisdiction.
Regardless of the outcome of any proceedings under this policy, in the discretion of the Dean and upon recommendation by the Sexual Harassment Advisor, Fact Finder, Examiners Committee, or Dean of Students, a faculty member may be prohibited from supervising a directed study, internship, or other activity, or be removed from involvement in matters such as grading in non-identity blind courses, handling of references and recommendations, when a complaint has been brought involving a faculty member and a student as parties. The Dean or his/her designees must take any and all measures recommended by the Sexual Harassment Advisor, Fact Finder, Examiners Committee, Dean of Students, or as requested by the complainant deemed reasonably related to remedying the effects on a victim of sexual harassment. The Dean may also take other appropriate measures to ensure confidentiality and non-retaliation against students or employees who are complainants or who have cooperated with investigations under this procedure.
In addition, the Dean and/or Dean of Students have the right to take any interim protective measures during the pendency of any informal or formal complaint against a student or faculty member including but not limited to: stay away orders, class and advising changes, limitations on club or committee participation, suspension from the school, and the regulation of other activities. Such interim measures are not to be considered a form of discipline in and of themselves.
Situations involving Law School Faculty member with the title of Dean or Associate Dean
In a situation where a Law School Faculty member with the title of Dean or Associate Dean is the complainant or is accused of prohibited conduct under this policy, the President of the University, or his/her designee, shall act in place of the Dean of the Law School in all aspects of the policy and procedures related to that situation. This includes, but is not limited to, instituting interim measures, determining sanctions, reporting to bar authorities, and receiving notice of any pre-existing relationship that would otherwise be prohibited by this policy.
A. Informal Information and Advice
Any Law School student, staff or faculty member who has a concern, inquiry, or complaint regarding prohibited harassment should feel free to seek information and advice concerning the Law School’s Sexual Harassment Policy and Guidelines, its formal and informal grievance procedures, and the counseling and other services that the Law School makes available to people who believe they have been subjected to prohibited sexual harassment. Informal information and advice should be imparted in as supportive and confidential a manner as reasonably possible.
Information and advice is available from Sexual Harassment Advisors, whose role and responsibilities are described more fully below. A list of Sexual Harassment Advisors will be published annually and widely distributed throughout the Law School community.
2. Nature of Information and Advice
The Sexual Harassment Advisor to whom an inquiry is directed should provide information regarding the availability of institutional counseling and support, the possibilities of resolving difficulties through informal means, and the procedures triggered by the filing of an informal and a formal complaint.
B. Informal Resolution Procedures
Informal complaints may be oral or written. In many instances, informal discussion and counseling can be useful in resolving perceived or actual instances of sexual harassment. Problems are sometimes easier to resolve when an informal atmosphere encourages people to identify the difficulty, talk it out, and agree on how to deal with it. Informal complaint resolution does not involve disciplinary proceedings against the alleged harasser. Use of the informal procedures set forth below is not a prerequisite to initiating a formal complaint.
1. Whom to Contact
Any person who believes that he or she is a victim of sexual harassment may make an informal complaint to any Sexual Harassment Advisor.
An informal complaint must be filed within one year of any alleged violation of the Sexual Harassment Guidelines or within six (6) months of graduation from the Law School, whichever is later. The Complainant and the Sexual Harassment Advisor shall agree at the outset as to what constitutes a resolution of the informal complaint. Complainants should be aware that the more time that elapses between alleged incidents of sexual harassment and the filing of an informal complaint, the greater the difficulty of successfully resolving such a complaint.
The statutes of limitations for filing sexual harassment complaints under state and federal law vary and are far shorter than the time frames permitted under this policy. This policy is not intended to mirror or conform to those statutes of limitations determined by state and federal law. In cases where the alleged harasser is an administrator or staff member, Suffolk University Human Resources should be consulted for more information relating to deadlines for the filing of a formal complaint.
Resolution of the informal complaint process should be reached within forty-five (45) days of the report to a Sexual Harassment Advisor.
3. Sexual Harassment Advisor’s Role and Responsibilities
Sexual Harassment Advisors shall be designated annually by the Dean of the Law School, and shall be knowledgeable about sexual harassment matters and trained to assist in understanding and resolving such matters. The law school shall provide such training. Sexual Harassment Advisors should be sensitive to the feelings, rights, and interests of all parties, and have demonstrated the ability to handle confidential and sensitive matters in a discreet manner. A sufficient number of Sexual Harassment Advisors should be designated each year to afford reasonable access to them. A listing of Sexual Harassment Advisors should be published widely by the Dean’s office at least once a year.
The Sexual Harassment Advisor will treat an informal complaint as confidential to the greatest extent possible, as described below.
The Sexual Harassment Advisor will advise the complaining individual about support services available at the Law School, and the availability of both formal and informal complaint resolution procedures.
If requested by the complaining party, the Sexual Harassment Advisor will assist in attempting to resolve the complaint informally. Such assistance may involve, for example, advising the complainant in writing a letter to the person complained of asking that the behavior stop. Alternatively, the complainant may ask the Sexual Harassment Advisor to meet with the alleged harasser, or to explore other possible resolutions. The Sexual Harassment Advisor may enlist the help of other Law School or University personnel, such as deans or administrators or Human Resources personnel, in resolving an informal complaint, but only with the written permission of the complaining student.
During informal resolution, all reasonable efforts will be made to ensure the confidentiality of information received, including the identities of the parties. The identity of the complaining party will be disclosed to the accused during the informal resolution process only if the complaining party gives permission in writing to the Sexual Harassment Advisor. If, due to the circumstances of the alleged harassment, it is not possible to conduct a review of or resolve the complaint and yet maintain confidentiality, the complaining party will be informed and will be given the options of proceeding (with disclosure of identity) or withdrawing from the informal resolution process.
Anyone with an inquiry or informal complaint may bring another member of the Law School community to discussions with the designated Sexual Harassment Advisor, as long as that person agrees, in writing, to be bound by the confidentiality provisions of this policy.
Although every effort will be made to ensure confidentiality, this policy does not guarantee absolute confidentiality in all cases. In some instances the Sexual Harassment Advisor may be bound by law or otherwise required to initiate an investigation and/or to report the complaint to superiors to ensure the safety and well being of others in the Law School community.
C. Formal Complaint Proceedings when Accused is Faculty Member or Student
Anyone who believes that he or she has been the victim of sexual harassment prohibited by Suffolk University Law School's Sexual Harassment Policy and Guidelines is entitled to file a formal complaint. Unlike an informal complaint, a formal complaint seeks a formal, institutional determination that a violation has occurred and the imposition of formal, disciplinary sanctions upon the alleged harasser.
Section II. C. applies only for situations where a faculty member or student has been accused of a violation of this policy. Administrators or staff accused of a violation of this policy will be governed by Suffolk University personnel policies.
1. Filing of Complaint
Members of the Law School community who believe that they are victims of sexual harassment may bring a formal administrative complaint of sexual harassment by filing a written complaint directly with the Dean of Students and/or a designee in his or her office and/or any Associate Dean of the Law School. Although it is encouraged, a person is not required to utilize informal resolution procedures before filing a formal complaint.
A formal complaint of sexual harassment shall state the name(s) of the alleged offender(s) if known and shall specifically describe the incident(s) of alleged sexual harassment. The complaint should identify the dates and places of such incidents with reasonable specificity and list any known witnesses. A formal complaint shall be signed and dated by the complainant.
2. Investigation/Probable Cause Finding
A Fact Finder will be responsible for conducting a prompt investigation of a formal complaint of sexual harassment. The Fact Finder will be an outside party appointed by the Law School Dean from a list of Fact Finders approved by a committee comprised of Sexual Harassment Advisors. A Sexual Harassment Advisor may recommend a member of the list to the Dean to serve as Fact Finder in a particular case, but the Dean will make the ultimate decision.
The purpose of the investigation is to establish whether there is a reasonable basis (probable cause) for believing that a violation of this policy has occurred. The Fact Finder may conduct the initial fact-finding upon a written record consisting of a statement by the complainant, a statement from the respondent, and reply statements from each party if desired. Written statements from witnesses may be submitted. If such witnesses’ statements are submitted, the parties are entitled to an opportunity to review and reply to such statements. The investigation also may entail interviews of the complainant, the accused, and other persons believed to have pertinent factual knowledge.
If a formal complaint is brought, both accuser and accused have the right to have counsel present for any proceedings, including the right to be accompanied by counsel during their own interviews with the Fact Finder.
During such investigations, every reasonable effort will be made to protect the privacy rights of all parties, but confidentiality cannot be guaranteed.
3. Notice and Opportunity To Be Heard
The accused shall be provided with a copy of the Formal Complaint, which may be redacted as to the Complainant’s name if the alleged harassment took place in public and the accused would have a fair opportunity to respond to the allegations without such disclosure. The determination to redact the Complainant’s name shall be made by the person receiving the Formal Complaint as per C.1 above. The investigation will afford the accused an opportunity to examine and respond to the allegations.
Possible outcomes of the investigation by the Fact Finder are: (a) a judgment that the allegations are not warranted, (b) a negotiated resolution of the complaint, or (c) a judgment that there is a reasonable basis (probable cause) for believing that a violation of this policy has occurred.
The Fact-Finder will inform all parties promptly, in writing, of the outcome of the investigation. Such report shall include findings of fact.
If the Fact Finder finds probable cause, the Fact Finder is authorized to seek an administrative resolution of the proceedings. An accused party may enter into an agreement with the Fact Finder to accept responsibility, to accept partial responsibility, or not to contest an allegation, thus waiving his or her right to a further hearing process and agreeing to an outcome or sanction which is not subject to appeal. The complainant must agree to this resolution or the matter must go forward.
A formal complaint must be filed within one year of any alleged violation of the Sexual Harassment Guidelines or within six (6) months of graduation from the Law School, whichever is later. Complainants should be aware that the more time that elapses between alleged incidents of sexual harassment and the filing of a formal complaint, the greater the difficulty of a successful resolution of such a complaint.
The statutes of limitations for filing sexual harassment complaints under state and federal law may vary and are far shorter than the time frames permitted under this policy. This policy is not intended to mirror or conform to those statutes of limitations determined by state and federal law. Employees should contact Human Resources for more information relating to deadlines to file an employee complaint.
Resolution in the formal complaint process will be made as quickly as possible, but should take no longer than (60) days after the filing of a formal complaint.
Each party shall have prompt notice of, and the opportunity to review and respond to all documents or communications filed with the Fact Finder by the other party. The Fact Finder shall keep both parties informed on a timely basis of the status of the complaint and the timetable for resolving it.
7. Written Record
The record shall include a statement of findings from the Fact Finder and such reply statements as the parties wish to file.
8. Formal Hearing
If the Fact Finder determines there is a reasonable basis (probable cause) for believing that a violation of this policy has occurred, the complaint will go before an Examiners Committee in a formal hearing.
a. The Examiners Committee will consist of a group of three impartial members, all outside parties appointed by the Law School Dean from a list of approved Examiners presented by the Sexual Harassment Advisors Committee.
b. The formal hearing shall be closed, except for parties and necessary staff. A taped or stenographic record shall be made of the proceedings. Witnesses will be sequestered unless otherwise agreed upon by the parties. Formal rules of evidence will not apply, but the Examiners Committee may make such rulings as are necessary to ensure fairness and to expedite the proceedings.
All parties may be represented by counsel at the hearing. If any party intends to be represented by counsel, all parties must be notified at least five days prior to the hearing.
The Fact Finder who completed the investigation shall present the allegations and supporting evidence through witnesses and documents. In addition, parties or their representative shall be entitled to make an opening statement of not more than five minutes, to propose questions to the Examiners Committee to be asked of any witness, and to make a closing statement of not more than ten minutes.
A party also may submit a written list of questions that, if appropriate, will be asked by a member of the Examiners Committee. Such list of questions and any other documents a party wishes to present at the hearing shall be submitted to the Examiners Committee at least five days before the hearing. Members of the Examiners Committee may ask questions of any party or witness at any time but should exercise care not to take an adversarial role in the hearing. Such questions shall not be provided to the other party in advance of the relevant witness(es)’ testimony at the formal hearing.
All written and oral participation must be authentic and truthful. Any demonstrated fabrication or tampering with evidence will be subject to disciplinary action. A party or witness has the right to refrain from responding to particular questions. The Examiners Committee is permitted to draw a negative inference from a party’s or witness’s refusal to answer questions unless the alleged conduct constitutes a crime under state or federal law, in which case the accused may refuse to answer any question(s) without an adverse inference being drawn. The determination of whether the alleged conduct constitutes a crime shall be made by the Fact Finder or Examiners Committee with the aid of any outside advice deemed necessary.
The Examiners Committee will determine whether a violation has occurred based on the testimony and other evidence presented.
c. The Examiners Committee shall hear the evidence de novo and determine, by a majority vote, whether a violation of this policy has been established by a preponderance of the evidence.
d. If a violation has not been established by a preponderance of the evidence, the charges shall be dismissed. If the Examiners Committee finds that conduct constituting a violation has been established by a preponderance of the evidence it shall report to the Dean the nature of the conduct found, with a nonbinding recommendation as to the appropriate sanction under all the circumstances.
e. A copy of the Examiners Committee Report, which shall include findings of fact as well as the sanction, if any, recommended by the Examiners Committee, shall be sent to all parties.
f. Findings of fact by the Examiners Committee shall be final.
During the formal disciplinary process, all reasonable efforts will be made to protect the privacy rights of all parties, but confidentiality cannot be guaranteed.
Unless and until a disciplinary sanction is imposed, the Examiners Committee shall maintain as much confidentiality as is reasonably practicable under the circumstances. In particular, the Examiners Committee shall generally strive to keep confidential, except from the parties and the Dean, the identity of the parties, and the content of all documents, conversations, and hearings pertaining to the complaint. After a sanction is imposed, release of the record or of information included in the record shall be at the discretion of the Examiners Committee. Records of the proceedings or their contents may also be disclosed if someone found to have engaged in sexual harassment is subsequently found in any formal proceeding to have committed any additional act(s) of sexual harassment, in which case the records of prior proceedings may be treated as relevant to the imposition of sanctions only. Nothing in this section is intended to preclude the disclosure of the record in a formal proceeding to other Law School or University officials as required in related proceedings.
D. Hearings Regarding Sexual Assault Cases
Sexual assault cases follow the same set of procedures as other cases. However, some
special procedural mechanisms apply in cases involving alleged sexual assault as defined by state or federal law.
1. Testimony about Prior Sexual Conduct
The Law School applies the Massachusetts Rape Shield Statute concerning evidence about prior sexual conduct. Usually, no questions, testimony, or evidence about the sexual activity of a complaining or responding party with anyone beside the other party in the case may be introduced. However, if a party introduces information about his/her own sexual activity with someone besides the other party in the case, questions then may be asked about that relationship.
In rare cases, if a party can demonstrate that the opposing party has reason to lie about the allegations made, testimony about prior sexual conduct may be allowed. For example, there may be a preexisting condition or factor that makes it advantageous for the complaining party to have others believe that he or she had been an unwilling participant in the sexual encounter.
Anyone seeking to offer evidence of prior sexual conduct must first confer with the Examiners Committee in private no later than 5 days before the hearing before such evidence may be admitted. Though the Committee has broad discretion to admit or exclude evidence in a hearing, any evidence concerning prior sexual conduct will rarely be admitted. The other party shall be notified in advance of the hearing if such evidence is sought to be introduced.
2. First Complaint
In sexual assault cases, the complaining party will be allowed to call one "first complaint" witness. When feasible, this person must be the first person told of the alleged assault. Such a witness may testify to the details of the alleged victim's first complaint of sexual assault and the circumstances surrounding the first complaint.
3. As in all cases, the complainant and/or the accused may submit a written list of questions that, if appropriate, will be asked by a member of the Examiners Committee.
1. Sanctions against Faculty Members
a. Upon a finding that a provision of this policy has been violated, the Dean of the Law School or, in the case of a violation committed by a Law School faculty member with the title of Dean or Associate Dean, the President of the University or his/her designee, shall determine sanctions based upon the severity and frequency of the offending conduct, any circumstances deemed to constitute mitigating factors, and the faculty member’s overall conduct with regard to past transgressions and/or past sanctions. These sanctions may include:
i. An instruction to stop the offending conduct;
ii. Private reprimand;
iii. Withholding or withdrawal of discretionary benefits, such as raises, sabbaticals, stipends, research assistants and/or work study students;
iv. Removal of special titles or positions;
v. Public reprimand, in which case the Dean of the Law School will report the results of the Examiners Committee hearing and the sanctions imposed to the faculty;
vi. Suspension with or without pay;
vii. Dismissal, or, in the case of a tenured faculty member, tenure revocation proceedings;
viii. Mandatory counseling with regards to the underlying conduct;
ix. Any other sanction determined necessary by the Dean of the Law School or
adopted by the Dean from the Examiners Committee recommendation.
b. If a violation is found the above sanctions will be imposed within 30 days of such finding unless the summer or vacation recess makes it impossible to do so.
c. Where deemed appropriate the Dean of the Law School will report sanctions to the Board of Bar Overseers or to any other appropriate bar authorities.
2. Sanctions against Students
a. If an accused student admits the conduct, or accepts the findings of the Fact Finder that such conduct has occurred, or, after a formal hearing, the Examiners Committee finds that such conduct has occurred, the Dean shall so report to the Faculty. The Dean shall also report the sanction recommendations of the Fact Finder and the Examiners Committee, if any, and his or her own recommendation for an appropriate sanction. The faculty will make a final determination as to the sanction to be imposed.
Both the complainant and the accused shall have an opportunity to make a statement to the Faculty, in writing, in person, or by counsel or another advisor, on the issue of the appropriate sanction.
Sanctions that may be imposed upon students include but are not limited to:
i. Instruction to stop the offending conduct;
ii. Mandatory counseling with regard to the underlying conduct;
iii. Prohibition on participation in certain student boards/clubs;
iv. Removal of special titles, positions or honors;
v. Removal from certain classes or activities;
vi. Private reprimand;
vii. Public reprimand;
x. Dismissal from the Law School;
xi. Any other sanction determined necessary by the Dean of the Law School or adopted by the Dean from the Examiners Committee recommendation.
The Office of the Dean shall keep a record of all proceedings, including any findings by the Fact Finder or Examiners Committee, and any sanctions imposed by the Dean or the Faculty.
The Dean of Students, as Title IX coordinator under this policy, shall also keep a record of all complaints, proceedings, outcomes of proceedings and sanctions imposed under this policy and guidelines.
b. Withdrawal during Pendency of Disciplinary Hearings
If an accused student withdraws from the Law School while an investigation or proceeding is pending, the following entry shall be made on the student's transcript: "Withdrew while disciplinary proceedings pending." A student who withdraws while such investigation or proceeding is pending will not be readmitted to the Law School except in extraordinary circumstances.
c. Outside Reporting
When deemed appropriate, the Dean of the Law School will report sanctions to the Supreme Judicial Court, the Board of Bar Examiners, or to any other appropriate bar authorities.
F. Additional Measures
The Dean of the Law School, or, in the case of wrongful conduct under this policy committed by a Law School Faculty member with the title of Dean or Associate Dean, the President of the University or his/her designee, may act in the absence of a formal complaint if he or she believes a situation has arisen that threatens the safety or well-being of any member of the Law School community. This includes, but is not limited to, investigating indirect but persistent reports of possible violations of this policy.
No person shall be subject to harassment, intimidation, or retaliation of any kind for having brought a good faith complaint of prohibited harassment, whether formal or informal.
Threats, other forms of intimidation, and retaliation in any form against any member of the Law School community who in good faith exercises his or her right to initiate a complaint or inquiry regarding sexual harassment, or who cooperates with the proceedings in any way (as a witness, etc.) under this policy is strictly prohibited, and will itself be cause for appropriate disciplinary action, regardless of the outcome of the harassment complaint.
H. Further General Policies
1. Duty of Good Faith
Any member of the Law School community is liable to sanction for knowingly or recklessly bringing a false complaint of institutionally sanctionable conduct against another member of the Law School community.
2. Representation, Advice, and Counsel
Any person seeking information or advice about the Law School’s Sexual Harassment Policy and Guidelines, any informal or formal complainant, and anyone alleged to have engaged in sexual harassment may be accompanied, aided, or represented by a friend, an advisor, or by counsel at any stage of the process.
3. Accused’s Options to Defer Proceedings
If the accused represents that he or she is under criminal investigation, he or she shall have the right at any stage of the proceeding to request that further proceedings be deferred until the resolution of the criminal matter without any adverse inference being drawn. Such request shall be granted. If the accused requests a deferral of the proceedings, interim measures shall be imposed as per Part Two, Section I regarding Student Protections and Interim Measures, and the accused shall be obligated to accept these measures.
4. Designation of Personnel
On an annual basis, the Dean shall ensure a sufficient number of Sexual Harassment Advisors have been appointed and properly trained to provide information regarding the Law School’s Sexual Harassment Policy and Guidelines. Sexual Harassment Advisors will be available to any member of the Law School community to discuss matters relating to sexual harassment and the Law School’s informal and formal policy. Sexual Harassment Advisors will make every reasonable effort to maintain confidentiality at all levels of the process.
The Dean, or a designated official in the Dean’s Office, and the Dean of Students as the title IX coordinator shall be informed of the initiation and outcome of all formal complaint proceedings in order to ensure adequate recordkeeping and coordination.
6. Counsel to Accused or Complainant May not be a Suffolk University Employee
Any person who serves as counsel or advisor to any complainant or accused under this policy may not be an employee of Suffolk University. This does not apply to those acting as Sexual Harassment Advisors in accordance with this policy.
If a complainant believes that the outcome of a formal hearing was substantially flawed by procedural error in the investigation or hearing, or finds new information not known at the time of the investigation that is sufficient to alter the outcome, he or she may request a review by the President of Suffolk University or his designee. Likewise, if an accused believes that the outcome of a formal hearing was substantially flawed by procedural error in the investigation or hearing, or finds new information not known at the time of the investigation that is sufficient to alter the outcome, he or she may request a review by the President of Suffolk University or his designee. The request for review by the President or his designee must be made within 5 working days of receipt of the result of the formal hearing. The President or his designee will review the written record and will submit a written decision to both parties within 30 working days of the receipt of the appeal.
J. Computation of Time Periods
In computing any period of time prescribed by these Guidelines the following rule shall apply: When the period of time prescribed is less than thirty days intermediate Saturdays, Sundays, legal holidays, snow days and any other days when the University is closed for other reasons shall be excluded in the computation. For time periods of thirty days or more, all consecutive calendar days shall be counted. If the person investigating the complaint determines that additional working days are necessary to complete the investigation, she or he will notify the parties of the anticipated completion date of the investigation.
K. Filing Complaint with Government Agencies
Any employee or student who believes that he or she has been subjected to sexual harassment may file a formal complaint with either or both of the government agencies set forth below. Using the Law School’s Sexual Harassment Policy and Guidelines does not prohibit an employee or student from filing a complaint with these agencies:
1. United States Equal Employment Opportunity Commission (EEOC)
JFK Federal Building Room 475
Boston, MA 02203
1 800 669 4000
2. Massachusetts Commission Against Discrimination (MCAD)
One Ashburton Place Room 601
Boston, MA 02108
2. United States Department of Education
Office for Civil Rights (OCR)
33 Arch Street Suite 900
Boston, MA 02110
The current Sexual Harassment Advisors are:
Janine LaFauci, Director of Support Services
Joan Luke, Program Manager for Clinical Programs
Amy Fisher, Suffolk University Chaplain
The Surgeon General of the United States has determined that tobacco smoking is the nation’s leading preventable cause of premature death and disability. Tobacco smoke is hazardous to the health of smokers and non-smokers alike. To promote a safe and healthful campus environment, and in accordance with the Workplace Smoking Restrictions Regulation issued by the City of Boston Public Health Commission, Suffolk University has adopted this policy to encourage smokers to reduce or eliminate their consumption of tobacco, and to protect non-smokers from exposure to tobacco smoke.
Smoking is prohibited in Suffolk University academic and administrative facilities and the residence halls. Smoking is permitted in outdoor areas provided the smoke does not migrate back in to an enclosed University building. For example, students may smoke outside University buildings but, if the smoking takes place under a window or surrounding a building entrance, and the smoke migrates back in to the building, it is a violation this policy. Smoking is also prohibited in outdoor areas where no smoking signs are posted.
Smoking is not permitted near the entranceway of Sargent Hall.
Such policies not only serve to protect the health of the community but, in the case of buildings and residences, can lower maintenance costs such as painting or replacing burned carpeting, as well as reduce the risk of fire.
Suffolk University acknowledges that the successful implementation of this policy requires cooperation and mutual respect, and sensitivity on the part of both smokers and non-smokers.
COMMUNICATIONS WITH LAW STUDENTS' RELATIVES, FRIENDS AND OTHER THIRD-PARTIES
In a professional school setting, it is rarely appropriate for school administrators to communicate with an adult student's relatives, friends or other third-parties about matters pertaining to that student.Thus, the following policy applies to such communications:
Regardless of whether a student waives privacy rights under applicable student privacy laws, administrators of the law school will not communicate or meet with relatives or friends of a law student, or other third-parties regarding matters relating to the student's enrollment in the law school including, but not limited to, performance in class, grades, academic standing, registration, disability accommodations (or requests for accommodations), financial aid, disciplinary matters, attendance and use of student services.
Exceptions to the above policy include:
This policy does not apply to situations in which the student requests, in writing, that the Law School provide information related to potential employers, bar authorities, scholarship providers, other schools (for the purpose of transfer) or professional organizations.This policy also does not apply when a student requests, in writing, a letter of good standing, recommendation, enrollment confirmation, student practice confirmation or transcript be sent to a third party. Further, this policy does not apply to communications between and among law school and university personnel with legitimate educational interests nor is it intended to prohibit the ability of a law school administrator to accept information from a third-party or to provide a third-party with generally available information on law school policies and procedures.
This policy sets forth the rules of Suffolk University Law School with which all vendors, including but not limited to bar review programs, course review programs, publishers and other vendors (hereinafter referred to as “Vendors”) must comply. All sales, solicitation and marketing activities (“Solicitation Activities”) must comply with these rules. Vendors at Suffolk University Law School are only permitted to engage in Solicitation Activities within the Law School’s facilities in accordance with this policy.
Suffolk University Law School reserves the right to deny Vendors access to the Law School’s facilities at any time. The Law School also reserves the right to change this policy at any time, with or without advance notice to Vendors.
All Vendors, including students acting as Vendor Representatives, are required to observe these policies. Decisions regarding the application of these policies will be made at the sole discretion of Suffolk University Law School. If the Law School determines that a Vendor is disrupting the normal operations of the Law School or is otherwise not complying with these policies, the Law School will instruct the Vendor to vacate the premises immediately. Further action may be taken, up to and including permanent expulsion of the Vendor from the Law School’s facilities.
1. Except as provided in Paragraphs 1 and 3 of the Tabling/Classroom Presentations section, Vendors and Vendor Representatives are not permitted to engage in Solicitation Activities during class hours or immediately preceding or following class hours. For example, making classroom announcements regarding Vendor products, services or programs and/or sending or forwarding unsolicited e-mails to Law School students or list-serves regarding Vendor products, services, or programs are strictly prohibited. Any type of harassing behavior towards students or other members of the Law School community will not be tolerated and will result in expulsion of the Vendor from the Law School.
2. No flyers, posters or other marketing materials may be posted or placed within the Law School’s facilities, except in accordance with the instructions set forth in Paragraph 3 of the Tabling/Classroom Presentations section. Vendors may not leave sales materials in classrooms, common areas or on the racks located outside of the elevators or stairs, which are reserved exclusively for Law School publications.
3. Vendors may not use Law School space to store their materials. Suffolk University is not responsible for Vendor property, including but not limited to samples, course materials, posters, easels, laptops, or valuables.
4. No Vendor may enter into a written agreement with a student organization without the involvement and advance approval of the Dean of Students Office. No student has the authority to contractually bind a student organization or Suffolk University.
1. Vendors may reserve a classroom for a period of one hour between 9:00 a.m. and 4:00 p.m. to provide information to day students, and between 4:00 p.m. and 6:00 p.m. to provide information to evening students. Only classrooms may be reserved for this purpose and all applicable law school policies (such as the Food and Drink Policy) apply to classroom use. The classroom may be reserved only once during each academic semester for day students and only once during each academic semester for evening students. The reservation for the day does not have to be on the same calendar date as the reservation for the evening. Reservations must be made through the Registrar’s Office. Classroom space will not be available during the three weeks leading to the examination period.
2. Vendors may publicize the once-a-semester classroom event described in Paragraph 1 no more than one week before the scheduled event. Vendors may request posting of the event on the Campus Cruiser Calendar and flat TV screens within the Law School.
3. Vendors may maintain table hours in the Faculty Dining Room on the fourth floor of the Law School on the following Wednesdays only from 12:30 p.m. to 8:00 p.m.:
a. Fall 2013 Semester: September 18th; October 9th; October 23rd; November 6th;
b. Spring 2014 Semester: February 5th; February 19th; March 5th; March 19th; April 2nd
4. Table reservations must be made through the Community Planning & Scheduling Office. Though multiple week reservations may be accepted at the discretion of the Community Planning & Scheduling Office, no multiple week reservation will be made for more than one academic semester.
5. Vendors maintaining tables are limited to reserving one table with two chairs for each day they participate. The Faculty Dining Room can support up to eight vendor tables. In instances where more than eight requests for tables have been approved, sharing of tables will be required.
6. The Law School reserves the right to cancel, with or without advance notice, Vendor tabling on the above-referenced Wednesdays even after the table has been reserved through the Community Planning & Scheduling Office if such tabling conflicts with another event(s) held at the Law School
7. Any media requirements for tabling or once-a-semester classroom events are the sole responsibility of the Vendors and will not be provided by the Law School. Vendors’ materials, computers and associated cords, etc. must not block, or be obstacles to, normal egress in the tabling area. The use of media, such as video or sound, must not be disruptive to the Law School community. If the Law School determines that the use of media is interfering with the normal operations of the Law School, the Vendor or Vendor Representative will be instructed to cease use of the media immediately.
8. Vendors are prohibited from preparing, purchasing and distributing, and/or serving hot food or beverage items at their table. Only prepackaged items (such as candy, individual bags of chips, bottled or canned beverages, etc.) will be permitted.
9. All students acting as Vendor Representatives must inform the Community Planning & Scheduling Office of their affiliation in writing. The Community Planning & Scheduling Office will not permit students to make table reservations and once-a-semester classroom reservations until this requirement has been completed. Vendors are responsible for informing their student workers of this registration requirement. Documents can be dropped off in person to Room 270B between 9 a.m. and 5 p.m. Monday through Friday or e-mailed to Alison Limpert, Associate Director, at email@example.com.
10. Vendor-related meetings may not be held in any spaces within the Law School, including but not limited to the cafeteria and other common area spaces.
11. The Law School will not send an e-mail (or other communication) to its students regarding tabling or the once-a-semester classroom event, nor will it otherwise describe the activities of, or market for, the Vendors. For example, the Law School will not include vendor postings in the Dean of Students Newsletter. Vendors wishing to advertise to the students of Suffolk University Law School are advised to contact the Suffolk University Law School student newspaper: Dicta.
12. The Suffolk University Law Library may, in its sole discretion, allow vendors of legal research products to use space within the library to conduct training programs for students. Vendors of legal research products are otherwise required to comply with these rules.
I have read the 2013-2014 Vendor Policies and agree to the terms and conditions.
Please circle one:
I am a: Student Representative Vendor
Please return an executed copy of this document to the Office of Community Planning & Scheduling on or before September 18, 2013.
Mail to: Alison Limpert | 120 Tremont Street, Room 270B | Boston, MA 02108
Fax to: (617) 305-1640
E-mail to: firstname.lastname@example.org.
Except as provided below, Suffolk University Law School will not accept credits for study at another law school. Students who wish to request a leave of absence to pursue temporary study at another school or participate in a study abroad program should consult with the Assistant Director/Student Support in the Dean of Students Office. No credits will be accepted by Suffolk University Law School as a result of study at another law school during such a leave of absence.
The following outlines the instances where credits from another law school may be accepted:
1. Suffolk Semester Exchange Program study. Suffolk University Law School may approve a limited number of students per academic year to attend Suffolk University Law School international exchange programs (the number of students, length of exchange and other details are set by the exchange agreements.) Participants will be charged “Semester Exchange Tuition” by Suffolk University. Click here to learn further information on exchange studies. Students interested in pursuing exchange study should consult with the Administrative Director of Graduate and International Programs about the specific opportunities.
2. Semester/Academic year visits to ABA-approved law schools for hardship circumstances. Semester or Academic Year visits will be approved in extraordinary circumstances in which a visit to another law school alleviates a significant hardship (examples of such situations include a student’s spouse being indefinitely transferred to another state, or a student needing medical treatment away from Boston). Students will be required to document the extraordinary circumstances on which the request to visit out is based.
Visits for reasons of career exploration or personal convenience cannot be approved. If a leave of absence can address the situation, then the student will be placed on a leave of absence.
Students interested in pursuing permission for a hardship visit or a leave of absence should consult with the Assistant Director/Student Support in the Dean of Students Office.
3. Summer/Winter session study at non-Suffolk, ABA-approved program. Up to four credits may be accepted for participation in a non-Suffolk, ABA- approved summer or winter session program. Day students transferring credits from a non-Suffolk, ABA-approved summer or winter session program will not be permitted to take less than 10 credits in any future semester at Suffolk University Law School as a result of transferring in these credits. Evening students transferring credits from a non-Suffolk, ABA-approved summer or winter session program will not be permitted to take less than 7 credits in any future semester at Suffolk University Law School as a result of transferring in these credits. Students must be in good standing, and remain in good standing for the duration of the summer/winter session, and receive pre-approval for such study from the Assistant Director/Student Support in the Dean of Students Office.
4. Electives not Offered at Suffolk or at Another Law School with a Reciprocity Agreement. In a situation where an upper-class student wishes to take an individual elective course not offered by Suffolk (or a school with which Suffolk has a reciprocity agreement), the student may be approved to take the elective at another local ABA-approved law school. Day students will not be permitted to take less than 10 credits at Suffolk University Law School in the semester during which they enroll in the non-Suffolk elective, nor take less than 10 credits in any future semester at Suffolk University Law School as a result of transferring in these credits. Evening students will not be permitted to take less than 7 credits at Suffolk University Law School in the semester during which they enroll in the non-Suffolk elective, nor take less than 7 credits in any future semester at Suffolk University Law School as a result of transferring in these credits. No more than one non-Suffolk course will be approved for a student. Students must be in good standing and receive pre-approval for such study from the Assistant Director/Student Support in the Dean of Students Office.
In order to transfer credits to Suffolk University Law School in accordance with one of the above exceptions, students must be in good standing and remain in good standing for the duration of the visit. Please note that, due to the timing of grade releases, students who were initially in good standing at the time the visit was approved may fail to remain in good standing while already participating in a visiting session. Students who are no longer in good standing are not eligible to transfer credits into Suffolk Law School from the visiting program.
If a student is given permission to transfer credits to Suffolk University Law School in accordance with one of the above exceptions, credits will transfer only for pre-approved courses in which the student receives a grade of 2.00 or better on a 4.00 scale (or its equivalent). In addition, no grades received at another school will appear on the student’s Suffolk transcript and the grades received at the other school will be recorded as “T” (transfer) and will not be calculated into the student’s Suffolk grade point average. However, the names of the courses for which credit transferred, the corresponding credit amounts, and name of the school the student visited will appear on the student’s Suffolk transcript.
Transcripts must be submitted by the visiting school in which the student is enrolled for each semester to the Associate Administrative Dean/Registrar. Transcripts must be submitted no later than January 15 for the fall semester and no later than the Friday prior to Commencement for students graduating in May, without prior approval from the Associate Administrative Dean/Registrar. Transcripts not received on time for graduating students without prior approval will postpone the student’s graduation to the next regularly scheduled graduation date. Students are encouraged to report this information to the visiting school upon acceptance as a visiting student.
Approved students must meet all other requirements and deadlines set at the time of their approval to study at another law school.
Students given permission to transfer credits to Suffolk University Law School are solely responsible for determining and meeting the admission, tuition and other requirements of the school they visit.
This policy does not apply to participation in the Summer Sweden (Lund Summer Program) or in the Law School's International Internship Program in collaboration with the Center for International Legal Studies.
To request permission to attend a non-SULS summer or semester program, please click here.
Suffolk University prohibits the possession or use of any items that could be used or are used to harm, or threaten to harm, another individual. Suffolk University strictly prohibits the possession of explosives, loaded or unloaded firearms and any other weapon. The use of any such item in a threatening manner is strictly prohibited on the Suffolk University campus or at any University-sponsored events. This prohibition includes, but is not limited to, chemical sprays (with the exception below), knives, switchblades, martial arts weapons, clothing and other items with metallic spokes or studs, ammunition, darts, BB guns and paintball guns, and any other item that may be used to do bodily injury or damage. Suffolk University also prohibits the improper use of laser beam instruments. Suffolk University also prohibits storing of any of those prohibited items in any campus building or on campus grounds. This list of prohibited items is not exhaustive and is provided by way of example only. Therefore, student with questions regarding whether an item is prohibited should consult with the Chief of the Suffolk University Police Department.
Prohibited items will be confiscated and violators may be subject to criminal prosecution and/or referral for disciplinary action, up to and including expulsion from Suffolk University.
Temporary exemption to this policy may be granted only by the Chief of the Suffolk University Police Department or his designee.
Students in possession of a valid Firearms Identification (FID) card are permitted to carry mace or pepper spray. The FID card must be made available to the Suffolk University police upon request.
(Approved by Acting President Barry Brown, May 4, 2011)