The Moakley Archive and Institute at Suffolk University, open to research for members of the Suffolk community and the general public, provides access to and the use of their collections and resources. Although most collections are fully open for research; portions of collections may have access or use restrictions based on condition, donor stipulations, University policy, copyright status, or because the collection is not fully catalogued. This policy governs access to and use of the collections held by Suffolk University.
In general, access restrictions may be imposed on an entire collection or a portion of a collection depending on the specific circumstance. Access restrictions typically limit what researchers can view for a specified amount of time, and may be placed on materials due to fragile condition, privacy concerns, institutional policies, or donor stipulations.
In the case of University records, certain categories of records are closed to research for 50 years from date of creation, and records containing personal information, such as student records, are closed to research for 80 years. To access restricted records, researchers are responsible for contacting the originating office to obtain permission. These restrictions do not apply to public records which are defined as University records that were intended for public use at the time of creation such as University publications, newsletters, pamphlets, catalogs and student publications, and certain other classes of materials.
Although Suffolk University claims physical ownership of all the materials held by the Archive, Suffolk University does not own the copyright to many of these materials (with some exceptions), and therefore cannot grant or deny permission to use them. You are solely responsible for determining the copyright status of materials and obtaining permission to use material from the copyright holder.
The Archive strictly adheres to the United States copyright law (Title 17, US Code) which governs the making of photocopies or other reproductions of copyrighted materials. When requested, libraries and archives can provide a photocopy or other form of reproduction of collection materials as authorized by copyright law. The reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If the recipient uses a reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. In addition, these reproductions may not be made for, or donated to, other repositories or further reproduced without written permission from the Suffolk University.
Apart from material protected by copyright law, collections may contain sensitive or confidential information that is protected under federal or state right to privacy laws and regulations (such as Mass. Gen. Laws ch. 214, § 1B). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which Suffolk University assumes no responsibility.
The Archives seeks to provide an environment for patrons that is conducive to research while at the same time protects the records for future use.
The Archive provides patrons with reproductions of materials from its holdings when time permits and if there are no restrictions on the materials. Reproduction services are restricted to items owned by the Archive, and are subject to review by staff before the request is processed.
In obtaining a reproduction from the Archive, you assume all responsibility for determining whether any permissions relating to copyright, privacy, publicity, trademark, or any other rights are necessary for your intended use, and for obtaining all required permissions. Written permission from the copyright holders and/or other rights holders is required for publication, distribution, or other use of protected items beyond that allowed by fair use.
The John Joseph Moakley Archive and Institute collects and preserves archival collections that are relevant to Suffolk University and its research interests, mission statement, and core values, including Suffolk University’s institutional records as well as manuscript collections and oral history interviews. The Archive’s staff will review all proposed acquisitions based on this policy, the needs of the University, the collection’s overall research value, and the availability of resources to care for a collection. The Archive will consider acquiring research materials from the following categories:
1.Suffolk University records that:
2. Faculty papers: On a case-by-case basis, the Archive will consider the donation of the personal papers of tenured faculty, or those who have spent a substantial portion of their career at Suffolk University, that illustrate significant contributions made to their field of research, their profession, or to Suffolk University. Please consult the Guidelines for Faculty Donors for more specific information.
3.Alumni papers: On a case-by-case basis, the Archive will consider the donation of the personal papers of an alumnus or alumna that illustrate significant contributions made to their field of research, their profession, or to Suffolk University.
4.Collections with topical foci that complement subject strengths in our current collections, especially:
In general, the Archive cannot accept the following materials: