Resources for Faculty - Study Abroad

Faculty-Led Study Abroad Programs

Faculty-led programs are short, intensive study abroad experiences typically offered during the summer semester or semester breaks. They are faculty-designed and meant for students to travel abroad together and complete a specific project, academic focus, or pursue an activity related to the students' mission or purpose. These types of programs may also be added as an overseas component, to a course taught on campus. They are usually credit bearing; although, they may be noncredit bearing. Faculty-led programs are high-impact global experiences that enable students to see their major, discipline, or research in a broader context, and enhance their future employment opportunities.

Proposal Process

Proposals are now being accepted for faculty-led study abroad programs in the 2019-2020 calendar year.

Faculty members are invited to submit proposals to lead a study abroad program at one of Suffolk's affiliated universities or at the Suffolk University Madrid Campus. Faculty-led proposals are reviewed for an entire calendar year. Proposals for any faculty-led programs in 2019-2020 must be submitted by May 25 of each academic year (e.g., for AY19/20 the proposals are due no later than May 25, 2019).

For the Madrid Campus, preference will be given to those proposals whose course fulfill multiple requirements, especially an upper-level SBS or an SCGP requirement.

Faculty-Led Study Abroad Proposals

Application Process

  1. Submit an intake form for your proposed course.
  2. Meet with the Manager of Short- Term Global Programs in the Center for International Programs and Services (CIPS), to provide more details on your proposed course.  
  3. Send the completed proposal to CIPS, the Provost’s Office, and your department chair or dean.
  4. Receive feedback on your proposal.
  5. Create a program budget, along with CIPS and the budget office, and submit the budget, along with your final proposal, to the appropriate offices.

Post Decision

  1. If approved, a timeline and action plan will be discussed with CIPS.
  2. If denied, a reason for the denial will be provided.

  1. Complete the Faculty-led, Short-term Study Abroad Program intake form.
  2. Complete an itinerary including the following details: 
    1. Destinations and dates of travel co-curricular
    2. Suffolk University-sponsored field trips
    3. Site visits and cultural activities 
    4. Free time
    5. Modes of transportation  

Please use this template [XLSX] when creating your itinerary.

View a sample itinerary [PDF].

There are some important considerations in planning your faculty-led study abroad program:

Planning time frame

  • Study abroad program preparation is a lengthy process and can take approximately 1 year to implement.
  • Communicate your intention about developing a program early on to your department chair, and the Center for International Programs and Services (CIPS) so they can assess the financial and academic feasibility.


  • Determine who is eligible to take the program. Only Suffolk students? Both undergraduate and graduate students? Students from other institutions?
  • Please note that at the present time Suffolk alumni must register and pay full tuition and travel fees to take part in any faculty-led study abroad program. 

Determine the type of program to be offered

  • Solely offered by Suffolk faculty, e.g., program with Palazzo Ruccellai.
  • Taught in conjunction with host institution faculty, e.g., SACI.
  • Offered in conjunction with another Suffolk faculty-led program and a host institution, e.g., Charles University in Prague. 

Define the goals of your program

  • What is the rationale for traveling to this specific country?
  • What are the expected learning outcomes?

Components of a successful proposal:

  1. A study abroad experience should give students the opportunity to interact with the people and culture in the study-abroad locale, over and above the required contact and involved hours.
  2. In any study abroad experience, academic content should be adapted to the locale, including meaningful exploration of and relationship to the culture visited.  To this end, any student involved in a long-term study abroad experience should take a course which directly addresses the nature, characteristics, and structure of the local culture.  Shorter-term study abroad experiences should make cultural study available to students on a proportionate basis.
  3. The study-abroad experience should also contain significant and appropriate pre-departure orientation/preparation components.
  4. A personal and academic reintegration process between the student and the study-abroad instructor, academic advisor, and/or departmental liaison should also be designed to maximize the benefits gained by the overseas experience.
  5. For the Madrid Campus, preference will be given to those proposals whose course fulfill multiple requirements, especially an upper-level SBS or an SCGP requirement.

Faculty Responsibilities

The most important piece to any program is the faculty leader. Your vision, academic expertise and passion to teach abroad are the key components to making your program a success. As the faculty leader, your role will be to teach and lead students, opening their eyes and minds to the new culture(s) they will explore.

Academic Content

Suffolk University seeks to develop cross-border programs of the highest quality that enhance the reputation of Suffolk University, and to further the interests of students, faculty, and staff who participate in these programs.

The academic content of the program is the responsibility of the faculty member, including the syllabus, book orders, classrooms, and lectures.

Travel & Logistical Arrangements

If no program provider or on-site coordinator is utilized to arrange program logistics (housing, in-country and local transportation, meals and excursions), it is your responsibility to make these arrangements. Students are responsible for booking their own airfare. Faculty should use a university credit card to purchase their flight. If a department credit card is not available, the business office is able to provide a temporary university credit card which can be used throughout the trip. This is highly recommended as it will reduce the need of currency conversions upon return as well as out of pocket cash expenses for the faculty leader. Faculty must participate in all planned group excursions per itinerary.

The above will be determined during your initial meeting with Hillary and CIPS.


You must provide a complete budget template for all academic and travel expenses.  Invoices must be in English and must include a detailed description of services provided (i.e. room and board, additional meals, excursions, number of students per item). Suffolk University is willing to pay a deposit to the host institution to show a good faith effort and to hold reservations as needed. The faculty leader in coordination with the Study Abroad Office is responsible for consulting with host institutions to find if and when deposits are required. This information must then be communicated to the Dean’s Office. No prices can be advertised until the Center for International Programs and Services has approved them.

Please use this template [XLSX] when creating your trip budget.

Your budget will be created after you've received feedback on your proposal, and will need to be approved by CIPS and the University budget office. 


It is important to follow the below steps before your departure:

  1. Meet all deadlines and supply all corresponding paperwork to the Center for International Programs and Services.
  2. Submit a final copy of the course syllabus to the Center for International Programs and Services.
  3. Attend the appropriate pre-departure orientation and organize at least one program specific pre-departure orientation which must include a review of our new international travel assistance provider given by the Office of Risk Management. Please check back for updates on our new international travel assistance provider.
  4. Register and ensure that all participating students are registered with our new international assistance provider. Please check back for updates on our new international travel assistance provider. Please note that both the travel and health care sections must be completed.
  5. Submit all local contact information and a phone tree of student emergency contact numbers to the Center for International Programs and Services at least two weeks prior to departure. Emergency numbers must include local equivalent of 911, nearest hospital/emergency number and address, US Embassy and/or Consular Office and the name, address, and local numbers of all accommodations.
  6. Present to the Center for International Programs and Services a report of the trip, including student evaluation.

Marketing & Recruitment

Program-specific marketing and recruitment of students is one of your primary responsibilities. You should expect to promote your program to students and peers, visit classes, and create publications as needed. The Study Abroad Office will carry out general marketing and support you in this effort.