Team Recognition Events Fund Policy

 

Departmental events that bring employees together in a social, casual, or fun setting can play an important role in building a more collaborative atmosphere, fostering stronger professional relationships, and creating a better workplace. With that in mind, the University has earmarked funds on an annual basis for departmental employee events. Each fiscal year, the University will allocate an amount to each school/and or administrative division to be used for employee events designed to build and maintain a collaborative atmosphere. The Team Recognition Events Fund ensures an equitable, fair and consistent practice and policy across all schools, divisions and departments for expenses related to employee meals and entertainment events while also remaining fiscally responsible.

The Team Recognition Events Fund’s purpose is to support events that are social in nature. Examples include a department meal on or off campus to celebrate a group achievement or acknowledge the efforts of the entire group and an interactive team building event, e.g., bowling or a visit to a museum.

All related expenses must be processed to this account and budget line only. This budget line may not be overspent during the fiscal year and requests for reimbursement will be denied if funds have been exhausted. Please consult with your Dean’s Office or division head to understand the process for your individual area.

Team Recognition Events Funds should not be used:
• To celebrate occasions of a personal nature, such as employee birthdays, weddings, showers, or anniversaries
• For welcomes, retirements, or departures, which are funded through the Welcomes & Farewells Policy Administered by HR
• For occasions already recognized on a University-wide basis, such as the holiday party or faculty & staff recognition for years of service
• To purchase gifts for employees


All on-site or off-site events supported financially by the University must comply with all University policies and existing expense reimbursement approval processes.