Programming Student Activities

Scheduling University Events

All student organizations and clubs should request their room reservations with the Office of Student Leadership and Involvement. If you have any questions please contact the Student Leadership and Involvement office at 617-573-8320.

Ticket Policy for Events

When purchasing tickets for events, you must present your valid Suffolk ID. Tickets for most events can be purchased at Student Leadership and Involvement Information Desk, located in the 3rd floor in Sawyer. There are no refunds for purchased tickets, and tickets must be purchased with cash or a RAM card. Tickets are non-transferable. Tickets for off-campus events must be purchased in advance. There will not always be tickets sold at the door for events held at a venue off-campus.

Guest Policy for Events

When approved, students may invite guests to campus events. All guests attending Suffolk events must present a picture ID when requested by University staff member. In addition, the Suffolk student hosting the guest must be present with the guest at all times. It is responsibility of the Suffolk student and their guest to act in accordance with University policies and they will be held responsible for their guest’s behavior. Inappropriate behavior will be reported to SUPD and/or Student Affairs for appropriate disciplinary action. Exceptions to this policy may be made on a case-by-case basis by the Assistant Dean/Director of Student Leadership and Involvement or the department director overseeing the event.

Publicity and Advertising on Campus

Posting Policy in Administrative and Academic Buildings:

It is the responsibility and charge of the Office of Student Leadership and Involvement (SLI) to ensure that advertising in administrative and academic buildings is appropriate, effective and not redundant. For those reasons, the following policies apply:

  1. A staff member of SLI must stamp all posters and flyers posted on free campus bulletin boards (those NOT enclosed by glass or designated by a Department). At the front desk in the student lounge on the 3rd Floor of the Sawyer Building
  2. A maximum of 50 posters or flyers will be stamped per event for a registered student organization or Suffolk University department. The stamped materials can be posted among all administrative and academic buildings throughout campus
  3. For Non-Suffolk organizations or sponsored events, the maximum number of flyers posted is five (5) and should be stamped by the Office of Student Leadership and Involvement.  This allows one flyer for each academic building: Somerset, Ridgeway, and Sawyer
  4. Please keep in mind the following items:
    • It is the responsibility of the organization or club to post and also remove its flyers at the determined date stamped on the posting
    • Posters and flyers cannot be displayed on any restricted bulletin boards, windows, doors, posts, elevator doors or within elevators or bathrooms as they will be removed
    • If alcohol is served at an event, this advertisement shall not mention the availability of the alcoholic beverages
    • Suffolk University affiliated departments and groups cannot post posters larger than 2’x3’ feet on bulletin boards
    • Non-Suffolk University groups cannot be displayed posters larger than 8 ½ x 11 on bulletin boards
    • Please do not post your advertisements on the advertisements of other departments or organizations. If no space is available on a particular board, you must wait until space opens up before posting your flyers. Advertisements displayed over the advertisements of another group will be removed

All advertisements must have the below information to be approved:

  • Full name and contact information of the sponsoring organization(s)
  • Nature of the program
  • Date, time, the location of program/event, and availability of transportation (or directions) if off-campus
  • Admission criteria, if necessary, such as ticket price or SU ID required
  • Rain dates and refund policy (if applicable).

To keep our advertising practices fair and consistent to all groups, the staff of the SLI will monitor the campus bulletin boards to ensure that these policies are being followed. An organization that consistently violates these policies will have its advertising rights restricted.                                                          

Lobby easel use in Sawyer and Somerset:

To increase awareness and publicity of ongoing programs and services, the use of easels is available to any club, organization or department with the approval of the Office of Student Leadership and Involvement. To help alleviate the confusion of many easels in the lobbies, we ask that the Suffolk community adheres to the following guidelines:

  • No more than three (3) easels are to be used in lobbies
  • Easels should not be used for “ongoing” or generic services advertising (i.e., must be used for “dated” events)
  • Easels may not block access to elevators, door/entrance ways and/or egress or emergency exits. ADA concerns must also be taken into consideration
  • All easel posters should contain the same information as required on fliers

If the number of requested easels exceeds the three maximum, priority will be given to the event occurring within the following two weeks.

Posting Policy for the Somerset Building:

The following policy is designed to allow registered student organizations, administrative and academic departments to display items in the new Somerset Building property properly.

There is a total of 36 locations to post flyers/posters in the new Somerset Building:

  • Magnetic dry erase boards are located on floors 3, 5, 6, 7, and 8.  Magnets to post materials are available in the various locations.
  • Bulletin boards are located on each floor next to the elevators with an additional large bulletin board located outside of the café dining area.
  • All posters/fliers must be approved and stamped by the Office of Student Leadership and Involvement located on the 3rd floor of Sawyer.

All display materials must include:

  • Full name and contact information of the sponsoring organization(s) (i.e., Telephone number or email)
  • Nature of the program
  • Date, time, the location of program/event, and availability of transportation (or directions) if off-campus
  • Admission criteria, if necessary, such as ticket price or Suffolk student ID required
  • Rain dates and refund policy (if applicable)

Guidelines:

  • Posters or flyers must be limited to one (1) per bulletin board per event
  • Posters or flyers must be affixed with thumbtacks, pushpins or regular staples, not glue or tape. Magnets should be used to post on white magnetic dry-erase boards
  • Posters may not exceed 11 inches by 17 inches except with the authorization of The Office of Student Leadership and Involvement
  • Sponsors are responsible for the removal of materials after the date of the event. The Student Leadership and Involvement staff will remove materials not removed in a timely manner
  • Posters and flyers cannot be posted on any restricted bulletin boards, windows, doors, posts, and elevator doors or within elevators or bathrooms, as they will be removed

Lobby Easel Use:

To increase awareness and publicity of campus programs and services, the use of poster-board easels is available to any club, organization or department with the approval of the Office of Student Leadership and Involvement.

  • No more than three (3) easels are to be displayed in the Somerset Lobby
  • Easel space can be reserved with the Student Leadership and Involvement Office by emailing sli@suffolk.edu or calling x8320
  • The maximum duration a poster-board may be displayed is two weeks
  • Easels should not be used for “ongoing” services advertising and only used for “dated” events
  • Easels must be used for advertisements on “foam-core“or “cardboard” only
  • All easels must contain the same information as required by flyers in the posting policy
  • Easels may not block access to The Hub or its surroundings, elevators, door/entrance ways and egress or emergency exits. ADA compliance must also be taken into consideration

Posting policy for the Suffolk University Residence Halls:

All departments/organizations who are interested in posting in the Residence Hall should bring their flyers and posters to the appropriate Residence Life Office, located on the 1st floors of 150 Tremont Street, 10 Somerset Street, and 10 West Street. For security reasons, organizations cannot post their flyers in the Residence Halls themselves and must leave the fliers with the Residence Life Staff. If you have questions or concerns, please call 617-305-2500.

Building Floor Number of Locations Notes
Sawyer Building
8 Ashburton Place
2nd Floor

3

Bulleting board in the second-floor stairway.

3rd Floor 3 One next to the stairway across from the elevators and two small ones down the hall on the right side.
4th Floor 5 Three directly across from the elevators, and two in the student lounge down the hall on the left.
5th Floor 4 Four small Bulletin boards next the elevators.
6th Floor 2

One in the stairway and a small one to the right of the elevators down the hallway

8th Floor 2 One in the stairway, and in the hallway right outside of the kitchen.
9th Floor 2 Two directly across from the elevators
10th Floor 1 One along left-hand side of the wall.
11th Floor 1 One directly across from elevators
Residence Halls (Ask the Residence Life) Miller Hall 20

10 West receives flyers for The Hyatt.

150 Tremont 12

Miller Hall receives flyers for The Holiday Inn.

10 West 9 ** there is no posting of flyers in the hotel lobbies.
Somerset Building (20 Somerset Street) 2nd Floor Magnetic Dry Erase Boards

*Each floor has bulletin boards next to the elevators as well.

3rd Floor
4th Floor
6th Floor
43 Tremont Street (Ask the Library Library Study Commons 1

*Please Note: One copy of the approved flyer with the SLI Office stamp must be presented to the designated Residence Life Office. Please leave the desired number of copies with the Residence Life Office and allow the Resident Assistant(s) 24 hours to post the flyers of their prospective floors.