Employee Use of Vehicles & Driver Authorization Process

All Suffolk students, faculty, staff and volunteers who drive a vehicle that is owned, leased or rented by Suffolk University are subject to the driver authorization process. Drivers must submit to this process on an annual basis by completing the Driver Authorization Form and by submitting to an annual motor vehicle record check conducted through the Office of Human Resources and the University’s background screening provider.

The University will qualify drivers based on the individual’s driving record and completion of mandatory driver safety training. No students, faculty, staff or volunteers may drive a University vehicle, whether owned, leased or rented, without providing this information and receiving authorization, except in emergency situations and with the approval of the Office of Risk Management. It is the driver’s responsibility to ensure that both their authorization and training requirements are up-to-date prior to driving a University vehicle.

See the instructions for the required driver safety training.

Please submit the required documentation at least two weeks prior to your planned travel to allow for completion of the approval process. Contact the Risk Management Office with any questions. 

Here’s how we’ll determine your rating:

Number of Accidents (last three years)
Number of Violations
(last three years)
0 1 2 3
0 Clear Acceptable Borderline Poor
1 Acceptable Acceptable Borderline Poor
2 Acceptable Borderline Poor Poor
3 Borderline Poor Poor Poor
4 Poor Poor Poor Poor

Major Violations

Any major violation in the last three years is automatically a “poor” MVR.

The following are considered major violations:

  • Driving under the influence of alcohol or drugs
  • Driving while impaired
  • Reckless driving
  • Careless driving or racing/speed contest
  • Failure to report an accident
  • Making a false accident report
  • Vehicular homicide or manslaughter
  • Attempting to elude a police officer
  • Driving with a suspended or revoked license