Interlibrary Loan

 

Forms

Request an Article, Book, or Book Chapter.

Make a Request

InterLibrary Loan (ILL) is a service offered to faculty for research materials Sawyer Library does not own, but may be borrowed from other libraries.

For questions, please email [email protected] or call (617) 573 - 8427.

Requesting Materials

Faculty can request articles, book chapters, and books by logging into ILLiad using their Suffolk username and password. Request forms can be found under the New Requests tab.

An email will be sent when a request is available.

Articles and book chapters will appear in the main menu of ILLiad. Click the View button beside the request to access the document. Please note that requests are only available in ILLiad for up to six views or 30 days, but a pdf can be downloaded.

Books can be picked up and dropped off at the Sawyer Library circulation desk. The due date is determined by the library who loaned the book and will appear on the book strap and in ILLiad.

Please return ILL books as close to the due date as possible. When materials are returned late or lost, it jeopardizes the borrowing privileges of the Sawyer Library.

First time logging into ILLiad

Please go to the Profile tab and choose Update Profile to verify that your contact information is correct and click Submit Form.

Renewals

To request a renewal, please log into ILLiad and under the View button beside the request, choose Renew. Renewals are also determined by the lending library. If a renewal is denied, please email about requesting the title again.

Document Delivery

Document Delivery is a service Sawyer Library extends to faculty and administrators who would like articles from our print journal collection to be scanned and sent to their ILLiad accounts. Please submit Document Delivery requests the same way ILL articles are requested.

Turnaround Time

Article and book chapters are delivered electronically and typically take one to two business days. Books are requested from libraries geographically close to Suffolk. However, please allow up to two weeks for the book to arrive. Occasionally, requests do come back as unfilled.

How much of a book can be scanned?

Faculty can request up to 10% of a monograph to be scanned via ILL. This is about one or two chapters.

Requesting ebooks

It is up to the publisher if an ebook can be loaned via ILL. The vast majority of lending libraries are unable to lend more than one chapter of an ebook.

ILL articles for Course Reserve

Articles and book chapters obtained through ILL can be placed on course reserve. Please contact the Access Services department by email or call 617-573-8535.

ILL Books for Course Reserve

Books obtained through ILL cannot be added to Course Reserve. If you have a title that you would like added to your course, please contact the Access Services department by email or call 617-573-8535. 

WorldCat Catalog

The WorldCat Catalog searches which libraries from across the world own a title. This is a helpful resource for faculty who may have borrowing privileges from other university or public libraries.

InterLibrary Loan (ILL) is a service offered to Suffolk students for materials Sawyer Library does not own, but can borrow from other libraries.

For questions, please email or call (617) 573 - 8427.

Requesting Materials

Students can request articles, book chapters, and books by logging into ILLiad using their Suffolk username and password. Request forms can be found under the New Requests tab.

An email will be sent when a request is available.

Articles and book chapters will appear in the main menu of ILLiad. Click the View button beside the request to access the document. Please note that requests are only available in ILLiad for up to six views or 30 days, but a pdf can be downloaded.

Books can be picked up and dropped off at the Sawyer Library circulation desk. The due date is determined by the library who loaned the book and will appear on the book strap and the ILLiad account.

Please return ILL books as close to the due date as possible. When materials are returned late or lost, it jeopardizes the borrowing privileges of the Sawyer Library.

First time logging into ILLiad

Please go to the Profile tab and choose Update Profile to verify that your contact information is correct and click Submit Form.

Renewals

To request a renewal, please log into ILLiad and under the View button beside the request, choose Renew. Renewals are also determined by the lending library. If a renewal is denied, please email about requesting the title again.

Turnaround Time

Article and book chapters are delivered electronically and typically take one to two business days. Books are requested from libraries geographically close to Suffolk. However, please allow up to two weeks for the book to arrive. Occasionally, requests do come back as unfilled.

Course Textbooks

The Library is never able to request course textbooks. Please check the library catalog to find an assigned reading on Course Reserve.

Dissertations and Master’s Theses

The availability of dissertations and theses can be irregular, but we will do everything we can to borrow a copy on the patron’s behalf.

How much of a book can be scanned?

Students can request up to 10% of a monograph to be scanned via ILL. This is about one or two chapters.

Requesting ebooks

It is up to the publisher if an ebook can be loaned via ILL. The vast majority of lending libraries are unable to lend more than one chapter of an ebook.

WorldCat Catalog

The WorldCat Catalog searches which libraries from across the world own a title. This is a helpful resource for students who may have borrowing privileges from other university or public libraries.

Our General ILL Philosophy

Sawyer Library (SUF) is committed to reciprocal free lending. Our basic policy is "We don't charge you, if you don't charge us." Towards that end, we belong to LVIS, are Nelinet Co-Signers (NO$$), and also belong to the Fenway Library Organization (FLO) and the Boston Region (BRLS) truck route.

Obviously, for free lending to be truly reciprocal, library holdings must be easily identifiable. Ours are, through OCLC's WorldCat. (Serials holdings may be displayed through NEUL and NO$$ in WorldCat). In addition, a library may explore exactly where a material is held (in our six SUF affiliate libraries), and whether the material is currently available, by checking our online catalog (OPAC).

Suffolk Collections, and What We Do and Don't Loan

When checking the OPAC, please be aware of the following: Locations that include the word "Law" are at the Suffolk University Law Library (WorldCat: SLL). This is a separate library, which maintains their own, autonomous ILL office. You may reach Law Library ILL staff at (617) 305-1614. Law's fax is (617) 723-3164. Or check their Policies Directory profile in WorldCat.

SUF includes materials in 3 different libraries. We cannot loan materials located in Madrid or Cape Cod Community College. We also do not loan materials designated as Reserves, Reference, Rare, Archives, eBook, Periodical, or Microtext.

We will cheerfully loan any circulating material in Sawyer Library. And we will provide articles (which can be faxed at no additional cost) from any journal that we hold in periodical or microfilm/fiche format. Because of our license agreements with our vendors, we cannot provide articles that are held ONLY on one of our full text databases.

OCLC and IFM Preferred

We greatly prefer that ILL requests come to us through the Resource Sharing subsystem (WRS) of WorldCat. However, we are willing to accept ILL requests on ALA form, or fax equivalent, if a library needs this option.

We prefer NOT to invoice, so if we are loaning to a library we would charge (that is, a library that would charge us, or a corporate lender incapable of free reciprocal lending, with no holdings in WorldCat), we greatly prefer charging using the IFM system. We charge what you charge, or $15-$20 for a non-supplier using WorldCat, IFM, and standard delivery options.

Special Policy for Non-OCLC/IFM Corporate Borrowers

For Corporate Non-Suppliers (usually local law firms) requesting a "hand-carry" pick-up by messenger, rush fax, phone requests, or other special, labor-intensive services, previous abuses have forced us to institute a special policy:

Sawyer Library will gladly provide Document Delivery Services to local corporate libraries in accordance with the following guidelines:

Materials at our Madrid and Cape Cod campuses are not available for loan.

A Fee of $20.00 (Payable, at the time of receipt of volume or copy, to Suffolk University) will be charged per item requested. This charge covers:

  • Retrieval of Material
  • Preparation for Mailing or Pick-up by Borrower's Designate
  • Free Fax or 1st class shipment of non-returnables (articles)
  • Free 1st class/priority shipment of returnable (book)
  • Other shipment options (FedEx, etc.) will only be offered if Borrower provides their own account number.

Most Corporate Borrowers prefer to send a messenger to pick up their loan. We are happy to accommodate this preference. All materials awaiting pick-up will be at the Reference Desk of SAWYER Library, which is located on the second floor of our 73 Tremont Street Building. If you provide the required contact phone number or email address, we will notify you as soon as the material is ready to go.

An ALA-Equivalent Request Form must be FAXED to 617-573-8756 for every requested item.

Although Sawyer Library Staff attempts quick turnaround (almost always the same day), because of limited staff, we may not be able to provide same-day service. We will let you know, if there is an expected delay.

All ALA-Equivalent forms MUST contain the name and phone number of the Librarian/Information Specialist responsible for loan and billing matters.

For returnables, our loan period is 28 days. If not needed by a Suffolk user, the book may be renewed for another 28 days. Only one renewal per loan. For renewal, the borrowing library must send a follow-up email (to [email protected]) or a fax request PRIOR to the book's original due date.

Overdue items will jeopardize a Borrower's privileges. And lost or damaged materials will be billed for their full value plus a $25.00 processing fee.

Returned materials may be dropped off at the REFERENCE DESK of Sawyer Library (73 Tremont) or they may be shipped to our mailing address: ILL/Sawyer Library/Suffolk University/8 Ashburton Place/Boston, MA 02108-2770.

Please do NOT return ILL returns to the Circulation Desk at Sawyer Library, and NEVER return Sawyer Library materials to the Suffolk LAW LIBRARY. Thank you!