Proposal Preparation & University Facts

Before the appropriate ORSP grant administrator reviews your proposal, here are the steps you need to take.

Consult with your Department Chair and Dean

Approval of your Department Chair and/or Dean is required before you begin work on a proposal for external funds. Your Department Chair or Dean may be able to fund your proposal internally.They may suggest potential collaborations within your department, the school, or the University, and recommend key partners for further conversation. Ultimately, your department chair and your dean will need to approve any requests for external funding [PDF] so their participation early in the process will serve your project well.

Steps for Grant Application Review and Approval

• If you are planning to apply for external grant funding, the first step is to notify ORSP with the name of the sponsor, a link to the funding opportunity (if applicable) and the deadline for the application.
• You will need to fill out the Grant Summary and Approval Form (link), sign it and send it to your Department Chair or Program Coordinator, along with an abstract, budget and budget justification, for review and their signature on the form.
• Once your Chair signs the form, the package should go to your Dean (CAS: Edie Sparks, SBS: Tracey J. Riley, Law: Andrew Perlman) for review and their signature on the grant approval form signifying their approval.
• Once the Dean has approved the application, everything should be sent to ORSP for review and upper management approval. The package with all documents noted above and any other forms or letters requiring institutional signature must reach ORSP at least 5 business days before the application deadline, to allow time for all parties to review and approve the application before it is submitted.

Contact ORSP

The Director of ORSP is available to assist you with your proposal application as soon you have received approval from your Department Chair Program Coordinator. The Director of ORSP will assist you in reviewing the terms and conditions specified in the funding solicitation or announcement, developing your proposal budget, obtaining required signatures, and ensuring the timely submission of your application to the sponsor.

Should your proposal be funded, the sponsor will send an official notification to ORSP.

The Director of ORSP will review the award notice’s terms and conditions to ensure that the grant's terms and conditions are consistent with university policies. You will receive a notification of your award from ORSP along with a copy of the official notification of the award.

University Facts

Address
Suffolk University
8 Ashburton Place
Boston, MA 02108

Chief Executive Officer: Marisa Kelly, President

Authorizing Institutional Official/Fiscal Agent: Rick Oches, Senior Vice President of Academic Affairs and Provost

Tax Status: 501(c)(3) non-profit educational institution

IRS Employer ID Number: 04-2133255

The University’s Federal Wide Assurance Number (FWA): FWA00007700
DUNS Number: 076577709
UEI Number: EYKDJZZMDGA7
Congressional District/County: Boston-8th, Suffolk County

Federally Negotiated F&A Rate Period (Provisional)" 7/1/26 -

Federal Indirect Cost Rate (F&A):
63% of total direct costs (on-campus rate)
23% of total direct costs (off-campus rate)

Cognizant Federal Agency: DHHS, Douglas Molina, 212-264-2069