Event Planning Resources

Once you have reserved an appropriate space for your event, you may need to contact one of more of the following departments in order to complete your event planning.

Facilities

If your event is being held in a room that requires a setup (such as the Function Room or The Commons) or if you are in need of additional furniture (such as a panel table in a classroom) you must submit a work order through FS Direct (School Dude).

If you are unfamiliar with how to submit an event work order, download this handy guide [PDF]!

Event setup requests should be submitted at least five business days before your event.

Please note: you must use the FS Direct system for event-related needs, NOT the Maintenance Direct system. Every building on campus is now under the FS Direct system for events.

Submit your work order!

The Office of Conferences & Events works closely with the Facilities Dept. to ensure events are setup correctly, on time, and to the specifications of the submitted work order.

Please contact us if you have any questions on rooms setups, furniture available, or need diagram templates!

Catering/Sodexo

You can place your catering order online up to three (3) business days before your event (four (4) days prior if your event is on a weekend).

Start your order and get catering for your event squared away.

You can also contact Sodexo directly at x6294 or via email with any questions you have regarding your order.

Aside from menu planning, Sodexo can also assist you with ordering linens, china, flowers and/or additional equipment for your special event.

Media Services

Your friendly on-campus technology needs center!

Please e-mail ums@suffolk.edu at least five business days before your event to discuss your particular needs or to setup a training on how to use the existing tech in your room.

Wi-Fi Access

You can request access for an individual or group attending an event by submitting this form.

Please note: the form must be completed by a Suffolk employee. Requests submitted by an external person or group will not be accepted.

Suffolk University Police Department

If you are expecting a large crowd of external guests (50+), anticipate a VIP will be in attendance, or just have general questions or concerns regarding security for your event, please contact SUPD.

Parking

If you would like to inquire about a guest parking spot for your speaker or VIP guest please e-mail Suzanne Haggstrom at least two business days in advance of your event. There are a limited number of spots available in the 73 Tremont Street garage and the 120 Tremont Street garage (Sargent Hall).

Same-day guest parking requests will not be accepted.

Quick Links

Submit An Event Setup Work Order (FS Direct)
Sodexo Catering Guide