IT Governance Process
The IT Governance Process for Fiscal Year ’27 is completed. At the end of April/early May, the departments will be notified of the approved initiatives. Please review the Off Budget Cycle Request Policy for New Project Requests submitted from March 2026 – September 2026.
High-Level Overview of the IT Governance Process for Fiscal Year '28
| October 2026 | Project Request Submission |
| November 2026 - January 2027 | Discovery and ITGEC Value Presentation Preparation |
| February - March 2027 | Requestors present their new recommendation to ITGEC for ranking and approval |
| April - May 2027 | Departments are notified of approved initiatives |
Off Budget Cycle Policy for New Project Requests
Any new project request which cannot wait for approval during the normal governance cycle, must meet at least one of the criteria listed to be reviewed by the ITGEC for approval:
- It is necessary for legal or compliance reasons
- It is necessary to fulfill an audit finding
- It is necessary for accreditation
- Demonstrate that there is not another similar software/product already being used at the University
- The department agrees to permanently fund the cost of the solution via a permanent budget transfer to the Tech Renewal Budget
To start the Off Budget Cycle Request, please complete the ITS Project Request Form available in the Suffolk University service portal. A project request form needs to be approved by both the requestor’s supervisor and sponsor. In addition, the recommendation must pass both the Accessibility Assessment and Security Assessment
Task vs. Project
When evaluated, some initiatives may be determined to be a task rather than a project.
| Project | A software and/or hardware initiative that takes a level of effort of one person and less than 7 hours of work to complete. |
| Task | A new software and/or hardware initiative that takes a level of effort of more than one person and more than 7 hours to complete. |